Administrative Receptionist- Bilingual Spanish

Key Responsibilities

• Greet clients and visitors in a professional and welcoming manner.
• Answer and direct incoming phone calls in both English and Spanish.
• Manage the front desk and maintain a professional reception area.
• Schedule appointments and assist with calendar management.
• Prepare, scan, file, and organize electronic and paper documents.
• Receive, sort, and distribute incoming mail and packages.
• Aid with data entry, document preparation, and general administrative support.
• Communicate with clients, vendors, and internal staff regarding inquiries and requests.
• Order office supplies and assist with maintaining office inventory.
• Support the team with special projects and additional administrative duties as needed.

Qualifications

• Previous experience in a receptionist, administrative assistant, or customer service role.
• Bilingual in English and Spanish with strong verbal and written communication skills.
• Professional phone etiquette and excellent interpersonal skills.
• Strong organizational skills with the ability to manage multiple priorities.
• Detail-oriented with excellent follow-through.
• Proficient in Microsoft Office Suite, including Outlook, Word, and Excel.
• Ability to maintain confidentiality and handle sensitive information professionally.
• Positive attitude, dependable work ethic, and strong customer service mindset.