Administrative Project Coordinator - Architecture

About the role

We'll count on you to work with multiple Project Architects to organize, process, and follow up on Construction Administration tasks via Newforma software. Help track Construction Administration processes, subconsultant RIF and Submittal responses, and help administer timely return of all correspondences to the Contractor/Owner.

Apply company quality assurance guidelines and procedures for project document management. Work with multiple Architecture Project Managers and project teams as needed. Act as Quality Coordinator for Florida Studio which includes scheduling ongoing project reviews, managing documentation of said reviews, scheduling, assigning reviewers and documenting quarterly quality review checks.

Assist Project Manager with a variety of project development, initiation, planning, execution, and closeout activities. Produce, proofread, format and/or organize a variety of written materials such as project guides, meeting minutes, project invoices, numerical data, reports, project specifications, correspondence and other documentation.

Create and maintain paper and electronic files. Order insurance and monitor insurance certificates. Facilitate subconsultant procurement process. Assist with and help coordinate meetings and presentations. Exhibit professionalism with clients (internal and external).

Perform other duties as needed.

Responsibilities

• Work with multiple Project Architects to organize, process, and follow up on Construction Administration tasks via Newforma software.
• Help track Construction Administration processes, subconsultant RIF and Submittal responses, and help administer timely return of all correspondences to the Contractor/Owner.
• Apply company quality assurance guidelines and procedures for project document management.
• Work with multiple Architecture Project Managers and project teams as needed.
• Act as Quality Coordinator for Florida Studio which includes scheduling ongoing project reviews, managing documentation of said reviews, scheduling, assigning reviewers and documenting quarterly quality review checks.
• Affiliate with and help coordinate meetings and presentations.
• Assist Project Manager with a variety of project development, initiation, planning, execution, and closeout activities.
• Create and maintain paper and electronic files.
• Order insurance and monitor insurance certificates.
• Facilitate subconsultant procurement process.
• Exhibit professionalism with clients (internal and external).
• Perform other duties as needed.

Requirements

• Bachelor's degree
• Experience working within the Architecture/Engineering/Construction Industry
• Local candidates preferred

Qualifications

• Associate degree in a closely related field or combination of education and relevant experience
• A minimum of 1 years related experience
• Proficiency in Microsoft Word and Excel

Skills

• An attitude and commitment to being an active participant of our employee-owned culture is a must

Benefits

Our commitment to creating an inclusive environment where each of us is welcomed, valued, respected and empowered to bring our authentic selves to work every day.

Pay

N/A

Schedule

Full-time

Business Class

Marketing and Admin

Job Posting

May 18, 2026

Company Information

We are an Affirmative Action and Equal Opportunity Employer. We consider all qualified applicants, regardless of criminal histories, arrest and conviction records.