Administrative Programs Officer I, II, or III

About the role

The Oklahoma State Department of Health (OSDH) is committed to leading Oklahoma to prosperity through health. Our mission is to protect and promote health, prevent disease and injury, and cultivate conditions by which Oklahomans can thrive.

Position description

Positions in this job family are assigned responsibilities involving professional level work in managing, coordinating or directing a major phase of a comprehensive or specialized operating program, providing staff services in various management areas, direction of a major operating division, program, unit, or functional area, or similar responsibilities. This may include serving as an operating program manager assigned administrative, staff, or program responsibilities, coordination, promotion, and improvement of programs, providing services in the areas of formulating agency policies or operating procedures, preparing agency budgets, fiscal management, human resources administration, physical plant operations, or other management functions, supervising specialized agency services, performing highly technical managerial or administrative support duties for executive level positions, or directing and coordinating volunteer or educational programs, and other comparable responsibilities. Positions not clearly identified by another job family, but having responsibilities involving directing, managing, or coordinating various agency functions or programs, may also be included in this job family.

Responsibilities

• Plan, organize and/or direct a component of an agency or institutional program or a major division, program, or function established to accomplish a basic goal or mission of the agency.
• Interpret and advise agency personnel and the public on departmental rules, regulations and laws governing the operation of the agency, division or department program.
• Prepare administrative, statistical and/or fiscal documents pertaining to departmental activity.
• Provide supervision or direction to assigned staff in planning, promoting, and implementing programs in accordance with agency policies and goals.
• Advise on future resource requirements, priorities for programs and activities; estimate timetables for accomplishing assigned activities; develop policies, rules, and regulations consistent with state and federal laws pertaining to the administration of programs.
• Plan, develop and conduct training, seminars, meetings, or clinics as required; represent the agency at meetings, seminars, and conferences.
• Draft policies and procedures and develop contract or grant proposals.
• Review proposed legislation and recommended changes and may act as legislative liaison.
• Being present at the office is an essential function of the job.
• Other duties as assigned.
• Demonstrate knowledge of and support mission, vision, value statements, standards, policies and procedures, operating instructions, confidentiality standards, and the code of ethical behavior.
• Work effectively in team environment, participating and assisting their peers.

Minimum qualifications

Level I: Bachelor's degree and one year of professional or technical administrative experience in business or public administration; or an equivalent combination of education and experience, substituting one year of qualifying experience for each year of the required education.

Level II: Bachelor's degree and three years of professional experience in business or public administration; or an equivalent combination of education and experience, substituting one year of technical administrative experience for each year of the required bachelor's degree. One year of technical administrative experience may also be substituted for one year only of the required experience. Technical administrative experience would include highly complex clerical work gained under the direct supervision of a professional supervisor or manager.

Level III: Bachelor's degree and four years of professional experience in business or public administration, including one year in a supervisory or administrative capacity; or an equivalent combination of education and experience, substituting one year of technical administrative or professional experience in business or public administration for each year of the required education. One year of technical administrative experience may be applied for one year only of the required experience. No substitution will be allowed for the required professional experience in a supervisory or administrative capacity.

Knowledge, skills and abilities

• Knowledge of the methods of organization and management; of public administration; of agency policies and procedures; of grant or contract program requirements; of the legislative process; of basic research and statistical techniques; and of federal and state laws and regulations relating to administration of assigned programs.
• Ability to establish and maintain effective working relationships with others; to communicate effectively, both orally and in writing; to establish and develop training programs; to exercise good judgment in analyzing situations and making decisions; and to organize and present facts and opinions.
• Knowledge of supervisory principles and practices.
• Ability to plan, direct, and review the work of others; to analyze complex situations and make responsible decisions; and to coordinate the work of organizational units.

Pay

Up to $75,000 based on education and experience.

Schedule

Full time. Monday – Friday, primary hours 8-5.

Benefits

• Generous state paid benefit allowance to help cover insurance premiums.
• A wide choice of insurance plans with no pre-existing condition exclusions or limitations.
• Flexible spending accounts for health care expenses and/or dependent care.
• Retirement Savings Plan with a generous match.
• 15 days of vacation and 15 days of sick leave the first year for full time employees.
• 11 paid holidays a year.
• Student Loan repayment options & tuition reimbursement.
• Employee discounts with a variety of companies and vendors.
• Longevity Bonus for years of service.

Work environment

Work is typically performed in an office setting with climate-controlled settings and exposure to moderate noise levels. While performing the duties of the job, employees are required to talk, stand, walk, and reach with hands and arms. This position requires long periods of sitting and daily use of computers and phones. Travel is required with this position.