Administrative Programs Officer

About the role

Positions in this job family are assigned responsibilities involving professional level work in managing, coordinating or directing a comprehensive or specialized operating program, providing staff services in a major division, program, unit, or functional area, or similar responsibilities.

Responsibilities

• Trains other staff.
• Sets up projects as needed; develops and places in operation special procedures.
• Initiates correspondence requiring knowledge of agency or program procedures and policies.
• Develops and maintains confidential or complex files.
• Interprets and advises internal and external customers on rules, regulations, and laws.
• Collaborates with internal and external customers to coordinate activities.
• Represents agency, supervising official or program area at meetings, conferences, or civic organizations.
• Prepares invoices and payments of claims, requisitions, purchase orders and other fiscal duties.
• Enters and retrieves information using personal computer or other data processing equipment and receives and reviews coded and uncoded source documents; reviews data and makes routine corrections.
• Performs other duties as assigned.

Requirements

The functions performed in this job family will vary by level, unit and organization, but may include the following:

• Trains other staff.
• Sets up projects as needed; develops and places in operation special procedures.
• Initiates correspondence requiring knowledge of agency or program procedures and policies.
• Develops and maintains confidential or complex files.
• Interprets and advises internal and external customers on rules, regulations, and laws.
• Collaborates with internal and external customers to coordinate activities.
• Represents agency, supervising official or program area at meetings, conferences, or civic organizations.
• Prepares invoices and payments of claims, requisitions, purchase orders and other fiscal duties.
• Enters and retrieves information using personal computer or other data processing equipment and receives and reviews coded and uncoded source documents; reviews data and makes routine corrections.
• Performs other duties as assigned.

Qualifications

Education and experience requirements at this level consist of five (5) years of technical clerical office work, OR equivalent combination of education and experience.

Skills

Knowledge, skills and abilities required at this level include knowledge of the methods of organization and management; of public administration; and of agency policies and procedures. Ability is required to establish and maintain effective working relationships with others; to communicate effectively, both orally and in writing; and to exercise good judgment in analyzing situations and making decisions.

Benefits

As an employee with the Oklahoma Corporation Commission, you will enjoy excellent state benefits including:

• 15 days accrued annually during the first 1–5 years of service.
• 18 days accrued annually for 5–10 years of service.
• 20 days accrued annually for 10–20 years of service.
• 25 days accrued annually for over 20 years of service.
• Sick leave: Accrued at 15 days per year.
• A comprehensive health insurance package – medical, dental, vision, life insurance, dependent life insurance, and flexible medical spending account.
• A generous benefit allowance to offset the cost of insurance premiums for employees and their eligible dependents.
• Defined Contribution Plan or Deferred Compensation Plan.

Pay

Annual Salary: $55,000

Schedule

Core work hours for the Oklahoma Corporation Commission are Monday through Friday, 8am-4:30pm. This schedule may require flexibility based on the needs of the agency.