ADMINISTRATIVE PROGRAM SPECIALIST-A

About This Job

The incumbent of this position will serve as lead worker and perform functions as an Administrative Program Specialist A with a broad range of duties to include Traffic Operations Warehouse, Plant 276T Requisitioner, Contracts, Purchase Orders, Accounts Payable, Lacarte Travel and Purchase Cards, Section 45 Payroll. This position is located in the Engineering & Operations Business Office of the Department of Transportation and Development, and reports directly to the Administrative Program Manager 3.

An Ideal Candidate Should Possess The Following Competencies:

• Accepting Direction: Being open and willing to follow guidance or instructions.
• Following Policies and Procedures: Following, reinforcing, adapting, or developing policies and procedures to ensure compliance with federal and state legal requirements, State Civil Service rules, and organizational policies.
• Managing Resources: Managing financial, physical, and contractual resources to ensure compliance and maximize business value.

About This Job

Please visit our DOTD Career Center for more information about our agency: http://wwwsp.dotd.la.gov/Inside_LaDOTD/Divisions/Mgmt_Finance/HR/Pages/Career_Center.aspx

Minimum Qualifications

• Three years of experience in administrative services;
• Six years of full-time work experience in any field;
• A bachelor's degree.

Experience Substitution: Every 30 semester hours earned from an accredited college or university will be credited as one year of experience towards the six years of full-time work experience in any field. The maximum substitution allowed is 120 semester hours which substitutes for a maximum of four years of experience in any field.

Job Specification

The official job specifications for this role, as defined by the State Civil Service, can be found here.

Job Duties

Managed fiscal operations for Section 45 Central Warehouse, processing and auditing 1,000+ vendor invoices monthly, ensuring accurate coding, contract compliance, budget availability, and timely payment processing.

Oversaw procurement activities through SRM/eProcurement, including purchase orders, requisitions, confirming POs, change orders, vendor coordination, and compliance with DOTD procurement policies and procedures.

Maintained financial and property records by managing vendor files, permanent project records, property control items, annual inventories, and file-retention requirements in accordance with state and federal mandates.

Served as a key liaison and backup resource for vendors, Financial Services, Procurement, payroll, travel, and other DOTD business offices, resolving discrepancies and supporting continuity of administrative operations.

Position Specific Details

• Appointment Type: Probational, Promotional, Job Appointment, or Detail to Special Duty;
• Compensation: This position is a AS-613 with the starting pay at $18.04 per hour. Please refer to the “Job Specifications” tab located at the top of the LA Careers “Current Job Opportunities” page of the Civil Service website for specific information on salary ranges, minimum qualifications, and job concepts for each level.

How To Apply

No Civil Service test score is required in order to be considered for this vacancy. To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities.

Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

Information to support your eligibility for this job title must be included in the application (i.e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections. Applications may be rejected if incomplete.

Contact Information

For further information about this vacancy contact: Tiffany Lambert Administrative Program Manager 3 225-935-0170

The Louisiana Department of Transportation and Development (DOTD) is an equal employment opportunity employer and serves as a model employer for individuals with disabilities. DOTD does not discriminate in employment on the basis of race, color, religion, sex, national origin, political affiliation, disability, age, or pregnancy, and prohibits harassment of any type.

Information on the Louisiana Workforce Commission, Louisiana Rehabilitation Services is available: https://www.laworks.net/workforcedev/lrs/lrs_rehabilitation.asp

Louisiana is a State As a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities.