ADMINISTRATIVE PROGRAM SPECIALIST-A

About the role

The position serves as the primary procurement assistant for district acquisitions and leads the direct work of lower-level employees. It requires an extensive knowledge of DOTD procurement and accounting policies and procedures, as well as the ability to manage resources effectively and communicate clearly.

Responsibilities

• Serves as Property Manager overseeing approximately $19 million in Property Control inventory, including assigning DOTD identification numbers to assets valued at $1,000 or more and maintaining accurate inventory records and reports.
• Captures and maintains property control logs, tracks small tools and accountable items valued under $1,000 using spreadsheets/databases, and manages the disposal process for surplus or damaged property.
• Serves as District procurement agent, managing requisitions and purchase orders totaling approximately $6.5 million in support of 34 administrative units while ensuring compliance with all District, Agency, and State procurement policies and procedures.
• Creates, revises, and maintains purchase orders for goods and services; utilizes SAP, ERP, and SRM systems to ensure accurate processing of transactions, coordinates with internal units, and initiates corrective actions as needed.
• Maintains and audits procurement records and inventory data, prepares statistical reports and spreadsheets, and provides analysis and updates to support management decisions, budgeting, and forecasting.
• Serves as Signatory Authority and administers District switchboard operations. Provides training and guidance to District personnel on procurement, payables, and payroll processes in accordance with Agency policies, procedures, and business manuals.

Requirements

• Three years of experience in administrative services; OR Six years of full-time work experience in any field; OR A bachelor's degree.

Qualifications

• Experience Substitution: Every 30 semester hours earned from an accredited college or university will be credited as one year of experience towards the six years of full-time work experience in any field. The maximum substitution allowed is 120 semester hours which substitutes for a maximum of four years of experience in any field.

Job Specification

The official job specifications for this role, as defined by the State Civil Service, can be found here.

Benefits

How To Apply No Civil Service test score is required to be considered for this vacancy. To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page. Information to support your eligibility for this job title must be included in the application (i.e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.

Contact Information

For further information about this vacancy contact: Jeanetta Moore Administrative Program Manager 3 Department of Transportation and Development Phone: 985-375-0123