Administrative Program Coordinator

We are looking for an Administrative Program Coordinator to support academic and operational activities located in the Greater Philadelphia Region. This contract position calls for a highly organized and detail-oriented individual who can manage competing priorities, maintain accurate records, and provide dependable administrative support in a fast-moving environment.

Responsibilities

• Manage a high volume of monthly student document requests, ensuring materials are prepared accurately and delivered in accordance with partner institution expectations.
• Coordinate student elective application activity during peak periods by tracking submissions, organizing records, and helping keep applications on schedule.
• Support assessment administration by entering evaluation data into the designated system and maintaining accurate documentation.
• Assist with examination logistics, including proctoring support and related administrative coordination.
• Prepare and distribute recurring student roster reports to affiliated institutions on a monthly basis.
• Oversee day-to-day activity within student application platforms by reviewing submissions, identifying incomplete files, and following up to help ensure timely completion.
• Verify student credentials, assemble required supporting materials, and facilitate submission of documentation to external organizations and supervisors.
• Create and manage written communications, reports, memoranda, and other administrative materials while also handling incoming mail and additional program support tasks as needed.

Requirements

• Demonstrated experience in an administrative support role within a fast-paced, high-volume setting.
• Strong organizational skills with the ability to manage multiple deadlines and shifting priorities effectively.
• High level of accuracy and attention to detail when handling records, forms, and time-sensitive documentation.
• Ability to work with confidential information responsibly and maintain discretion at all times.
• Proficiency with Microsoft Office applications and Google Workspace tools.
• Experience supporting scheduling, coordination, and general administrative operations.
• Familiarity with academic or administrative systems such as Banner, Blackboard, or E-Value is preferred.
• Strong written and verbal communication skills, including the ability to prepare clear correspondence and assist a wide range of stakeholders.

Benefits

• Medical, vision, dental, and life and disability insurance.
• Eligibility to enroll in our company 401(k) plan.

All applicants applying for U.S. job openings must be legally authorized to work in the United States.