Administrative Professional Sr

About the role

Georgia Tech prides itself on its technological resources, collaborations, high-quality student body, and its commitment to building an outstanding and diverse community of learning, discovery, and creation. We strongly encourage applicants whose values align with our institutional values, as outlined in our Strategic Plan. These values include academic excellence, diversity of thought and experience, inquiry and innovation, collaboration and community, and ethical behavior and stewardship. Georgia Tech has policies to promote a healthy work-life balance and is aware that attracting faculty may require meeting the needs of two careers.

About Georgia Tech

Georgia Tech is a top-ranked public research university situated in the heart of Atlanta, a diverse and vibrant city with numerous economic and cultural strengths. The Institute serves more than 45,000 students through top-ranked undergraduate, graduate, and executive programs in engineering, computing, science, business, design, and liberal arts. Georgia Tech's faculty attracted more than $1.4 billion in research awards this past year in fields ranging from biomedical technology to artificial intelligence, energy, sustainability, semiconductors, neuroscience, and national security. Georgia Tech ranks among the nation's top 20 universities for research and development spending and No. 1 among institutions without a medical school.

Georgia Tech's Mission and Values

• Students are our top priority.
• We strive for excellence.
• We thrive on diversity.
• We celebrate collaboration.
• We champion innovation.
• We safeguard freedom of inquiry and expression.
• We nurture the wellbeing of our community.
• We act ethically.
• We are responsible stewards.

Job Summary

Provide high level, specialized administrative services within a campus unit, usually in direct support of unit management. Position usually encompasses organization of office services within area including coordinating calendars, meetings and events, budget administration, procurement and report preparation. May provide work coordination and supervision to lower level administrative personnel within the unit. This position will interact on a consistent basis with: unit management and staff, vendors and office visitors. This position typically will advise and counsel: administrative staff.

Responsibilities

• Prepare and manage department budget; generate associated reports
• Provide training and ongoing work guidance (may include supervision) to administrative staff members as required
• Perform other duties as assigned
• Cookordinate Payroll and HR related functions (time-keeping, PSFs, paperwork processing, etc.)
• Cookordinate unit purchasing process; track and manage purchasing activities
• Originate and process correspondence, reports and other documentation
• Compile, organize and analyze data for use in reports; develop and maintain databases and records management systems
• Plan meetings and other events to include scheduling, reservations, arrangements, etc.
• Make travel arrangements for unit staff management and staff as directed
• Review and resolve complex administrative related questions and issues; recommend new or revised unit administrative procedures

Required Qualifications

• Educational Requirements
• High school diploma, GED Certificate or Vocational School Diploma
• Required Experience
• Six to eight years of job related experience
• Preferred Qualifications
• Extensive administrative experience working in a high-volume and deadline-driven office setting.
• Proficient with Microsoft Office Suite and ability to learn and adapt to new software packages competently.
• Experience with booking travel arrangements and calendar management.
• Experience with organizing and scheduling meetings and events.
• Experience with taking meeting minutes and creating presentations.
• Excellent time management skills to ensure efficient functioning of schedules and division operation.
• Ability to establish and maintain effective working relationships to maintain a high level of internal and external customer satisfaction.
• Excellent written and verbal communication skills to write and proofread reports as needed and to maintain professional communication with customers.

Knowledge, Skills, & Abilities

• SKILLS
• This job requires advanced skills in general office administration to include budget administration, unit level procurement processing, document production and management, records management, event management, problem solving and office organization. Skill in use of advanced office and financial related computer applications is required.

USG Core Values

• Integrity
• Excellence
• Accountability
• Respect

Equal Employment Opportunity

The Georgia Institute of Technology (Georgia Tech) is an Equal Employment Opportunity Employer. The Institute is committed to maintaining a fair and respectful environment for all. To that end, and in accordance with federal and state law, Board of Regents policy, and Institute policy, Georgia Tech provides equal opportunity to all faculty, staff, students, and all other members of the Georgia Tech community, including applicants for admission and/or employment, contractors, volunteers, and participants in institutional programs, activities, or services. Georgia Tech complies with all applicable laws and regulations governing equal opportunity in the workplace and in educational activities.

Background Check

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