Administrative Professional Sr

Job Overview

The Senior Administrative Professional supports advanced department administrative office functions and provides high level customer service. The Senior Professional relieves a division director, department manager or other organization official of many administrative details.

Shift

Monday - Friday 8:00 a.m. - 5:00 p.m., may have opportunity for flexibility dependent on business needs.

Essential Functions

• Provides advanced administrative functions and manages processes that support a department and its team members.
• Contributes to workflow improvement.
• Provides complex administrative support such as creating presentations, creating meeting agendas, taking notes, creating workflow charts and graphs, and managing department website.
• Responsible for proofreading and editing written communications with a high degree of complexity.
• Affords assistance in special department projects as directed by department leadership.
• May involve tracking project times, compliance, maintaining logs, and communication updates to team or management.
• Affords assistance in training and orienting team members to department as needed.
• May include editing and compiling of training documentation.
• Captures accounts payable and accounts receivables or performs purchasing card reconciliations for department.
• May include: invoice generation and tracking; creating, maintaining and tracking quotes.
• Captures multiple calendars and schedules including leadership and department calendars and events.
• May coordinate business travel plans.
• Prepares, distributes, and communicates reports as needed.
• Affords documented preparation for grants and contract submittals.
• May perform some data entry functions into various database systems.
• Orders, maintains and tracks supplies and inventory.
• Provides reception support and other administrative support functions including answering and directing phone calls, responding to and sending fax, mail, email communications and providing copy services.
• Provides customer service support and assistance to patients, families, internal team members and external vendors and partners.

Minimum Qualifications

• Education, Experience, Licensure, Certification: High School Diploma or equivalent.
• Experience: Two years of administrative and customer service experience.
• Equivlency: A relevant associate or bachelor’s degree may substitute for the required experience on a year for year basis.
• Licenses: N/A.
• Certifications: N/A.

Preferred Qualifications

• High level administrative assistant experience.
• The ideal candidate is someone who enjoys and understands complex scheduling/calendaring.
• Able to proactively identify conflicts and implement solutions.
• Polished communication skills, comfortable working collaboratively with other administrators and leaders.

Salary Information

Pay is dependent on applicant's relevant experience. Hourly Range: $24.48 to $36.72

Benefits Information

Here, you matter. As a Children’s Hospital Colorado team member, you will receive a competitive pay and benefits package designed to take care of your needs that includes base pay, incentives, paid time off, medical/dental/vision insurance, company provided life and disability insurance, paid parental leave, 403b employer match (retirement savings), a robust wellness program, and access to professional development tools, including an education benefit to help you advance your career. As part of our Total Rewards package, Children's Colorado offers an annual employee bonus program that rewards eligible team members based on organizational performance. If organizational goals are met for the year, the bonus is paid out the following April. Children’s Colorado delivers annual base pay increases to eligible team members based on their performance over the previous year.

EEO Statement

It is our intention that all qualified applicants be given equal opportunity and that selection decisions be based on job-related factors. We do not discriminate on the basis of race, color, religion, national origin, sex, age, disability, or any other status protected by law or regulation. Be aware that none of the questions are intended to imply illegal preferences or discrimination based on non-job-related information. The position is expected to stay open until the posted close date. Please submit your application as soon as possible as the posting is subject to close at any time once a sufficient pool of qualified applicants is obtained.