Administrative Professional, Senior (PMSS)

Clearance Required: N/A

About the Role

The subject matter expert in all aspects relating to clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, or providing information to callers. This position oversees Entry Control Point (ECP) entrance security, ensuring all personnel entering the building are properly cleared or signing in and badging visitors via Proximity Badge, processing CACS, use of BASICS II and DISS, maintaining office supplies through P-Card, managing leadership and conference room schedules, answering and directing phone calls, use of DTS for travel, supporting building maintenance to ensure the facility is fully operational, and managing personnel accountability through IBONS, organizational charts, and call lists. Leadership will depend on this individual to guide and direct all administrative functions, as well as mentor Journeyman and Junior Administrative Assistants.

This position requires onsite support, Monday through Friday, during normal duty hours.

Responsibilities

• Oversee Entry Control Point (ECP) entrance security, ensuring proper clearance or visitor sign-in and badging
• Process CACS and use BASICS II and DISS systems
• Maintain office supplies through P-Card
• Manage leadership and conference room schedules
• Answer and direct phone calls
• Use DTS for travel arrangements
• Support building maintenance to ensure facility operations
• Manage personnel accountability through IBONS, organizational charts, and call lists
• Coordinate meetings and events, including meeting support
• Manage internal PMO processes and track program deliverables
• Handle communications and tracking, documentation capture, and technical library management
• Provide technical writing and task tracking
• Prepare briefings and performance measurement products/deliverables
• Assist with other activities to support daily PMO operations
• Guide, direct, and mentor Journeyman and Junior Administrative Assistants

Requirements

• 10 years of experience and a MA/MS degree
• Minimum of five (5) years' experience supporting Government acquisitions in an administrative role
• Minimum of one (1) year experience supporting Major Acquisition Program(s) (DHS/USCG Level 1, DoD ACAT 1 or equivalent)

Skills

• Proficient with MS Word, Excel, SharePoint, Access, and PowerPoint
• Experience with Defense Travel System (DTS), DISS, and BASICS II

Benefits

• Medical, Vision, and Dental insurance
• Long-Term Disability (LTD) and Short-Term Disability (STD)
• Life Insurance
• 401K retirement plan
• Paid Time Off (PTO)
• Tuition Reimbursement (for those who qualify)

Pay

The projected salary range for this position is $50,000–$75,000, based on experience and contractual requirements.