Administrative Professional, Senior

Clearance Required: N/A Job Summary Must possess the knowledge, skills, and abilities of a Subject Matter Expert (SME) in routine clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, or providing information to callers for the VX-23 - F-18 Squadron. Specifics include: overseeing Entry Control Point (ECP) entrance security, to ensure all personnel entering the building are properly cleared, or signing in and badging visitors via Proximity Badge, processing Common Access Cards (CACs), use of BASICS II and DISS, maintaining office supplies through P-Card, manage leadership and conference room schedules, answering and directing phone calls, use of DTS for travel, support building maintenance to ensure the facility is fully operational, manage personnel accountability through IBONS, organizational charts and call lists. This position requires onsite support, M-F, during normal duty hours; however, CWS is authorized. Education And Experience 10 years of experience and a MA/MS degree. Minimum of five (5) years' experience supporting Government acquisitions in an administrative role. Knowledge, Skills, And Abilities Must be proficient with the Microsoft Suite, (Word, Excel, SharePoint, PowerPoint, etc.), Defense Travel System (DTS), Basic Access Security Information Control System (BASICSII), Defense Information System for Security (DISS), and the Common Access Card (CAC) process. Also, executive level correspondence, P-Card process, and additional senior level administrative duties. Essential Duties Direct support for government executive leads and additional support for 50-additional team members:Establish meetingsMaintain NGJ/ AEA/ Pod Shop phone rosters phone rostersManage/ update IBONSStandardized distrosFacilitate conference room booking Maintain the leave calendarsMaintain Leadership calendarsPrint and post daily calendars outside of the conference roomsProvide Leadership with daily calendar agendaCreate onboarding files on teamsManage all files on teams/ updateCreate tracker and manger tracker for NACS QualsManage team qualifications/ monitor expiration dates( seat quals)Manage all meeting makers for Team MeetingsManage and track training topics for AEA Bi Weekly TrainingSECURITYFor meetings in 115 road or waterside, the prime POC for checking security/DISS and ensuring personnel met minimum security requirements:Submit DISS visit request requestsSubmit BASICS II visit requestsGranted employees access to the NGJ, AEA and Pod Shop spacesKey Custodian key log updated for NGJ/AEA and building 2942 Badging in 115Escorting PersonnelSet new codes in the alarm panelProgram Badges for HGR 115 NGJ / AEA spacesProgram Badges for Guard Gate and Podshop Maintain access lists for NGJ / AEA spaces (both 2 nd & 3 rd deck) Change combos on the X10 locksCreate lab security binders/ Manage bindersRespond when alarm goes off / greet base police and perform walk thru Provide security guidance/ SOPS and support to the AEA team members Perform Alarm testsPerform Security walk throughsInput trouble tickets to JCI/ Main POC for JCI Conduct physical security inspectionsEscorting uncleared personnel to/from/ around secure spaces Escort foreign nationals in secured spacesPrimary Security POC for hgr 115 Salary: The projected salary range for this position is $50,000-$75,000 and is based on experience and contractual requirements. However, this is not a guarantee of salary. Benefits: We offer Medical, Vision, LTD, STD, Life Insurance, Dental, 401K, PTO, and Tuition Reimbursement to those who qualify. Vector CSP, LLC is an Equal Opportunity Employer. We do not discriminate in employment decisions based on race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status, or any other legally protected status. We are committed to providing reasonable accommodations to individuals with disabilities in the employment application process. EOE AA/M/F/D/V. For assistance, please contact our Human Resources Department by telephone at (252) 337-5120 or by email at human.resources@vectorcsp.com . We offer Medical, Vision, LTD, STD, Life Insurance, Dental, 401K, PTO, and Tuition Reimbursement to those who qualify. Like us on Facebook, https://www.facebook.com/VectorCSP/ & follow us on LinkedIn, https://www.linkedin.com/company/vectorcsp/