Administrative Professional

Responsibilities

• Provide comprehensive office support to the service line and/or office, including greeting and assisting visitors and clients
• Operate Teams phone systems; answer, screen, direct calls, and provide routine information to callers and visitors
• Manage incoming and outgoing mail, packages, and shipments, including sorting, distribution, and coordination of deliveries
• Perform document management activities including filing, record maintenance, accurate data entry, copying, and scanning
• Prepare, format, and proofread letters, reports, spreadsheets, presentations, and other business documents for accuracy and consistency
• Cookordinate meetings and staff events, including scheduling, room setup, and ordering food and supplies
• Maintain office organization and cleanliness across conference rooms, kitchen areas, and common spaces; ensure supplies are stocked and inventoried
• Track office supply inventory and coordinate purchasing to support daily operations
• Assist with office equipment functionality and provide basic troubleshooting support
• Partner with office leadership to coordinate vendors and support adherence to office budgets
• Perform office errands and deliveries as needed, including maintaining the vehicle sign-out log and coordinating vehicle maintenance
• Utilize office systems and tools (copiers, printers, email, shipping systems, etc.) to support daily operations

Requirements

• Minimum 4+ years of administrative experience
• Experience with Microsoft 365 (Word, Excel, Outlook, Teams, PowerPoint, SharePoint, One Drive) and Adobe/PDF Programs
• Can demonstrate interpersonal, written, and organizational skills
• Able to work independently and in a team environment

Qualifications

• Physical presence is an essential function of this job