Administrative Payroll/Field Support- Medford, NJ

We need to output HTML fragment with sections: h3 headings for sections present: About the role? The posting includes Position Summary, Position Responsibilities, Qualifications (Required Education and Experience, Preferred Education And Experience, Qualifications list), Additional Requirements (business hours, schedule), Benefits Offered For Full Time Employees, Pay Range, Travel/Relocation note. We must not repeat job title as heading. Use

for section headings: e.g., About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. But we should only include sections when posting has real specific content. We can map content accordingly. We have Position Summary (could be About the role). Position Responsibilities (Responsibilities). Qualifications (Required Education and Experience, Preferred Education And Experience, Qualifications list) maybe combine into Requirements or Qualifications. Skills maybe part of Qualifications. Benefits section present. Pay Range present. Schedule (Additional Requirements: business hours) present. Travel/Relocation note maybe part of Additional info but not a required section; we could include under Schedule or maybe as a note but not required heading. The instruction: include a section ONLY when posting has real, specific content for it. So we can include sections: About the role (Position Summary), Responsibilities, Requirements (maybe combine qualifications), Benefits, Pay, Schedule. Possibly also Skills but we can embed within Requirements. We must not repeat job title as heading. Use

for each section heading. We need

• for any list of duties/requirements/benefits. Use

  for prose. We must preserve all substantive information; do not invent or summarize away detail. Remove boilerplate etc. We need to include all details: Position Summary paragraph, responsibilities list (each bullet), qualifications (required education/experience, preferred education/experience, qualifications list), benefits list, pay range, schedule (business hours, availability). Also travel/relocation note maybe as a

  under Schedule or separate? Since not a heading, we can include as a paragraph after Schedule. We must not include duplicated lines. Need to deduplicate repeated qualifications like "Proficient in Microsoft Office..." appears twice; we should include once. Let's extract details. Position Summary: "The Quality Assurance Coordinator (QAC) in Medford, NJ provides various levels of administrative support to Field Services and Consulting. QACs support a defined group of employees, largely but not entirely based on geographical location." Position Responsibilities bullets: - Communicate with team members by email, phone, and text proactively to ensure they are connected to the organization and reactively based on assigned project or field related questions or concerns. - Perform time reporting administration to ensure timesheets are correctly submitted weekly (signed and hours match Deltek time) and follow up with employees and manager to resolve discrepancies. - Review and approve employee expense submissions weekly and follow up with employees and manager to resolve discrepancies. - Update employee profiles upon completing a project and when being considered for prospective projects to ensure scope alignment, and create new profiles, as needed. - Arrange travel related to project mobilization and demobilization to also include occasional home visits and add travel expenses to Deltek. - Update and maintain various tracking spreadsheets, logs, lists, and systems for the purpose of maintaining metrics, deliverables, consultant look-ahead, training, and tracking timeframes and expirations. - Maintain contractor training systems through the HazTek website and Haztek LMS System – support trainee login, troubleshoot issues, maintain training calendars/sign in sheets, send email to attendees, provide client with trainee list, and liaison with client to ensure their expectations are met. - Register employees for professional development (e.g., OSHA Training Institute, Rutgers), as requested. - Assist with new employee onboarding by welcoming new team members, explaining and showing key processes (time and expense submission), and being a resource for triaging questions and issues. - Work closely with the project managers and field people building a relationship with the two. - Reconcile Credit card activity Data Entry Note: "Reconcile Credit card activity Data Entry" seems a fragment; keep as is. Qualifications Required Education and Experience: - High School Diploma, or equivalent - Two (2) years of experience providing administrative support in a logistics or operations-based environment Preferred Education And Experience: - Industry knowledge and technical safety background - Experience managing time reporting and expense control - Experience coordinating travel arrangements - Experience supporting a decentralized workforce Qualifications (list of skills/competencies) - many bullet points; we need to deduplicate. List them: - Excellent verbal communication skills, Heavy phone use - Excellent writing communication skills - Proficient in Microsoft Office, including Outlook and Excel, with experience working in and maintaining spreadsheets. - Ability to articulate ideas and thoughts with attention to detail - Ability to operate in fast paced environment and changing priorities quickly - Ability to balance multiple priorities to meet expected response deadlines - Ability to portray a positive, enthusiastic, and energetic demeanor - Ability to work well both independently and as part of a team - Ability to be flexible, and show patience when faced with ambiguity - Ability to read, write, speak, and understand the English language - Ability to effectively manage multiple priorities while meeting tight deadlines in a fast-paced environment - Strong organizational and time management skills with exceptional attention to detail. - Excellent interpersonal and communication skills with the ability to build positive working relationships across all levels of the organization. - Update system requirements to reference LMS only - Demonstrated ability to quickly learn and adapt to new software programs and technology. - Strong note-taking and documentation skills to ensure accuracy and consistency. - Quick learner with the ability to retain and apply new information efficiently. - Excellent critical thinking and problem-solving skills with the ability to make sound decisions independently. - Self-motivated and able to work independently while contributing to a collaborative team environment and fostering strong team relationships. - Proficient in Microsoft Office, including Outlook and Excel, with experience working in and maintaining spreadsheets. (duplicate) - Ability to maintain confidentiality and exercise professionalism when handling sensitive employee information. We need to deduplicate: "Proficient in Microsoft Office..." appears twice; keep one. Also "Excellent verbal communication skills, Heavy phone use" and "Excellent writing communication skills" maybe separate. Also "Ability to effectively manage multiple priorities while meeting tight deadlines in a fast-paced environment" similar to "Ability to balance multiple priorities to meet expected response deadlines" and "Ability to operate in fast paced environment and changing priorities quickly". Keep all as they are distinct but could be similar; we should not invent or summarize away detail, but we can keep them as separate bullets; it's okay if similar. We also have "Update system requirements to reference LMS only" - keep. Benefits Offered For Full Time Employees list: - 401(k): Company match - Life & AD&D - Short- & Long-Term Disability - Medical, Dental, Vision, Accident & Critical Illness Insurance - PTO - 8 Paid Holidays - Bereavement - EAP & Health Advocacy - Professional Development & Education Assistance Pay Range: $54,000-$56,000 Schedule/Additional Requirements: - Must be available during normal business hours, Monday through Friday, 11am-8pm EST - On occasion, be available during non-business hours. (including weekends for any issues that arise for those traveling) - Business Hours: Position is based on Eastern Time (8:00 AM – 5:00 PM EST). Occasional overtime and weekend availability may be required to support traveling employees and business needs. - Hybrid Position: One dedicated day in the Medford NJ office and upon request. We have two conflicting business hour statements: first says 11am-8pm EST, second says 8:00 AM – 5:00 PM EST. Both are present; we must preserve all substantive information, not summarize away. So we need to include both statements as separate bullets or sentences. Travel/Relocation: "Travel | Relocation Local Only - No travel, per diem or relocation is offered for this opportunity". We can include as a paragraph after Schedule maybe. Now construct HTML. We'll have:

  About the role

  The Quality Assurance Coordinator (QAC) in Medford, NJ provides various levels of administrative support to Field Services and Consulting. QACs support a defined group of employees, largely but not entirely based on geographical location.

  Responsibilities

  • Communicate with team members by email, phone, and text proactively to ensure they are connected to the organization and reactively based on assigned project or field related questions or concerns.
  • Perform time reporting administration to ensure timesheets are correctly submitted weekly (signed and hours match Deltek time) and follow up with employees and manager to resolve discrepancies.
  • Review and approve employee expense submissions weekly and follow up with employees and manager to resolve discrepancies.
  • Update employee profiles upon completing a project and when being considered for prospective projects to ensure scope alignment, and create new profiles, as needed.
  • Arrange travel related to project mobilization and demobilization to also include occasional home visits and add travel expenses to Deltek.
  • Update and maintain various tracking spreadsheets, logs, lists, and systems for the purpose of maintaining metrics, deliverables, consultant look-ahead, training, and tracking timeframes and expirations.
  • Maintain contractor training systems through the HazTek website and Haztek LMS System – support trainee login, troubleshoot issues, maintain training calendars/sign in sheets, send email to attendees, provide client with trainee list, and liaison with client to ensure their expectations are met.
  • Register employees for professional development (e.g., OSHA Training Institute, Rutgers), as requested.
  • Assist with new employee onboarding by welcoming new team members, explaining and showing key processes (time and expense submission), and being a resource for triaging questions and issues.
  • Work closely with the project managers and field people building a relationship with the two.
  • Reconcile Credit card activity Data Entry

  Requirements

  We could split into Required Education and Experience, Preferred Education and Experience, and Qualifications (skills). But we can combine under Requirements with subheadings? The instruction only allows

  for section headings; we could have multiple

  sections: Required Education and Experience, Preferred Education and Experience, Qualifications (Skills). But we must avoid too many thin sections; but we have substantive content for each. Could combine into one Requirements section with

  for each category? Might be okay to have one Requirements section with nested lists? But we need to use
  • for any list of duties/requirements/benefits. So we can have a
    with items that are themselves paragraphs? Might be messy. Better to have separate sections: Required Education and Experience, Preferred Education and Experience, Qualifications (Skills). Each as

    . That's three sections; still okay. Let's do:

    Required Education and Experience

    • High School Diploma, or equivalent
    • Two (2) years of experience providing administrative support in a logistics or operations-based environment

    Preferred Education and Experience

    • Industry knowledge and technical safety background
    • Experience managing time reporting and expense control
    • Experience coordinating travel arrangements
    • Experience supporting a decentralized workforce

    Qualifications

    • Excellent verbal communication skills, Heavy phone use
    • Excellent writing communication skills
    • Proficient in Microsoft Office, including Outlook and Excel, with experience working in and maintaining spreadsheets.
    • Ability to articulate ideas and thoughts with attention to detail
    • Ability to operate in fast paced environment and changing priorities quickly
    • Ability to balance multiple priorities to meet expected response