Administrative Operations Coordinator - CCC

Position Overview Administrative Operations Coordinator The Administrative Operations Coordinator provides comprehensive administrative support to the Campus President, faculty, and staff, ensuring efficient daily operations. This role performs general office functions, supports compliance and accreditation efforts, and coordinates onboarding documentation for new hires. This position also plays a key role in organizing campus events, maintaining records, and supporting communication across departments. In addition to joining an organization with an outstanding mission, Concorde is happy to provide the following Benefits You'll Love - Tuition Waiver: Enjoy a tuition waiver after 6 months of employment for you AND your immediate family offered at UTI and Concorde campusesPaid Time Off: Competitive paid time off programs for employees (Vacation, Sick, Flexible)Retirement Matching: 50% match on the first 6% of your contributions after 90 daysPaid Parental Leave: 4 weeks of paid leave for both birthing and non-birthing parents to bond with a new babyCompetitive Insurance: Health, vision, and dental coverage for you and your dependentsPet Insurance: Competitive coverage for your furry family members through ASPCAHealth Plan Enrollment: Eligibility starts first of the month following completing one full month of employment What You'll Do Serve as the first point of contact for faculty, staff, students, and visitors, providing information and administrative supportCoordinate and track new hire documentation, including I-9 compliance and credential verificationMaintain organized records and filing systems for personnel, compliance, and accreditation documentationAssist with scheduling meetings, campus events, and coordinating leadership calendarsPrepare and distribute reports, correspondence, and official documentsSupport accreditation and regulatory processes by gathering and submitting required documentationCoordinate with internal teams and state agencies to process periodic updates of application surveys and compliance documentsCoordinate office supply inventory and manage ordersAssist with special projects assigned by campus leadershipOther duties as assigned Education/Experience What You'll Bring High school diploma or GED (required); Associate’s degree in business or related field (preferred)Minimum of three (3) years of administrative experience (required)Experience in post-secondary education (preferred) Skills Apply knowledge and skills to complete tasks with minimal supervisionIdentify straightforward problems and recommend potential solutionsCommunicate clearly and effectively with peers and stakeholdersDemonstrate active listening and empathy in interactionsParticipate in presentations or facilitate small group discussionsManage multiple tasks in a dynamic environmentUse productivity software and collaboration tools with confidenceShow initiative and accountability for assigned outcomesPerform routine tasks and seek guidance for new situationsBuilds strong customer relationships and delivers customer-centric solutionsAchieves results consistently, even in tough circumstancesDevelops and delivers multi-mode communications tailored to diverse audience needsSeeks new growth opportunities and challenges through formal and informal development channels Standard Abilities Able and willing to:Communicate, think, learn, and reasonUse computers and computer systems (including hardware and software) to process transactions, store documents, enter data, or perform assigned tasksSafely ambulate and/or maneuver when on-site at Company locationsDemonstrate and utilize active listening, inductive reasoning, information ordering and category flexibilityAbility to use good judgment, problem-solving and decision-making skillsAbility to maintain confidentiality and manage sensitive information with discretionAbility to work in a fast-paced environment where deadlines are essential and multiple projects are worked simultaneouslyAbility to gain, understand and apply information and data as it relates essential functions of the positionAbility to foster long-term relationships with stakeholders Work Environment Work is performed indoors in a climate-controlled environment when on site at an assigned company location. Employees must be able to safely ambulate when on company premises. This position is designated as On Campus or On Site; Work environments may include exposure to student learning environments with a variety of conditions. Employees must be able to follow all safety precautions including the use of personal-protective equipment. Employees must also be able to adhere to site-specific safety procedures. Local travel required (up to 5%) About Us Universal Technical Institute, Inc. is a national leader in workforce solutions for transportation, skilled trades and healthcare/dental. Across our two brands, Universal Technical Institute (UTI) and Concorde Career Colleges, we share a common purpose: to prepare students for careers in high-demand fields. Just as we invest in our students’ futures, we invest in our people by creating opportunities to grow, contribute and build rewarding careers while making a lasting difference in the lives of students, employers and the communities we serve.