Administrative Operations Coordinator

About the role

We are seeking an Administrative Operations Coordinator to support the day-to-day functions that keep our office, projects, and administrative processes running smoothly. This role serves as a key point of contact for visitors, incoming calls, vendors, employees, and internal departments, while also providing support across project administration, compliance documentation, facility coordination, travel and event planning, and occasional HR-related tasks.

The ideal candidate is highly organized, detail-oriented, dependable, and comfortable managing a variety of responsibilities in a fast-paced office environment. This position requires strong follow-through, professional communication, sound judgment, and the ability to maintain accurate records, coordinate competing priorities, and support processes that involve employees, customers, subcontractors, vendors, and project teams.

This is a great opportunity for someone who enjoys being at the center of daily operations, takes pride in keeping things organized and moving forward, and brings a professional, service-oriented approach to their work.

Responsibilities

• Serve as a key point of contact for visitors, incoming calls, vendors, employees, and internal departments
• Support project administration and compliance documentation
• Coordinate facility-related tasks and logistics
• Plan and organize travel and events
• Assist with occasional HR-related tasks
• Maintain accurate records and manage competing priorities
• Support processes involving employees, customers, subcontractors, vendors, and project teams

Requirements

• Highly organized and detail-oriented
• Dependable and comfortable managing multiple responsibilities in a fast-paced environment
• Strong follow-through and professional communication skills
• Sound judgment and ability to maintain accurate records
• Service-oriented approach to work