Administrative Operations Coordinator

About the role

A growing professional services organization is seeking an Administrative Operations Coordinator to support daily business operations, human resources activities, and general office administration.

Key Responsibilities

• Provide administrative support to leadership and operational teams.
  • Prepare reports, presentations, correspondence, and business documents.
  • Track deadlines, action items, and follow-up activities.
  • Maintain confidential records and documentation.
  • Aid in internal communications and administrative projects.
  • Support process improvement initiatives and special projects.
  • Assist with recruiting activities, interview scheduling, and candidate communications.
  • Support employee onboarding and new hire administration.
  • Cook up performance review schedules and related documentation.
  • Maintain employee files and records with strict confidentiality.
  • Aid in HR programs, employee engagement initiatives, and compliance tracking.
  • Cook up team meetings, employee events, training sessions, and company celebrations.
  • Manage logistics, vendor communication, and scheduling.
  • Aid in employee recognition and engagement activities.
  • Maintain training records and professional certification tracking.
  • Aid in compliance documentation and regulatory filings.
  • Monitor renewal schedules and required reporting deadlines.
• Financial Administration
  • Process vendor invoices, payment requests, and employee expense reimbursements.
  • Verify approvals and supporting documentation for payments.
  • Organize and maintain payment records and receipts.
  • Assist with tracking incoming payments and account documentation.
• Will assist with:
  • Greet visitors and provide professional customer service.
  • Cook up shipping, receiving, mail distribution, and courier services.
  • Support day-to-day office operations to ensure a productive work environment.

Qualifications

• A high school diploma or equivalent.
• 1+ year of office administration, customer service, or coordinator experience preferred.
• Proficiency with Microsoft Office 365, including Outlook, Word, Excel, Teams, and PowerPoint.
• Strong written and verbal communication skills.
• Excellent organizational and time-management abilities.
• Ability to handle sensitive and confidential information.
• Dependable, professional, and detail-oriented.

PREFERRED

• An associate or bachelor's degree preferred but not required.
• Experience supporting HR, accounting, or professional services teams.
• Familiarity with scheduling, document management, or business software systems.
• Exposure to invoicing, billing, or accounts payable processes.

DESIRED SKILLS

• Professionalism and confidentiality.
• A strong attention to detail.
• Organizational excellence.
• Adaptability and flexibility.
• A team-oriented mindset.
• Problem-solving abilities.
• The ability to manage multiple priorities.

Benefits of This Opportunity

• Competitive hourly pay: $26.00 - $28.50 per hour.
• Temp-to-hire opportunity with long-term growth potential.
• A professional and collaborative work environment.
• Exposure to HR, operations, finance, and executive support functions.
• Opportunity to develop a broad administrative skill set within a growing organization.

Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.