Administrative Operations Coordinator

About the role

The Administrative Operations Coordinator (AOC) serves as a central operational leader within the School of Design, providing comprehensive administrative, scheduling, and programmatic support across multiple academic programs. Reporting to the School Director, this position ensures the effective execution of academic scheduling, administrative processes, events, and external engagement activities. The AOC works collaboratively with program chairs, faculty, staff, students, and external stakeholders to maintain efficient, accurate, and policy-compliant operations in a dynamic and multidisciplinary academic environment.

Responsibilities

• Provide comprehensive administrative, scheduling, and programmatic support across multiple academic programs.
• Ensure the effective execution of academic scheduling, administrative processes, events, and external engagement activities.
• Work collaboratively with program chairs, faculty, staff, students, and external stakeholders to maintain efficient, accurate, and policy-compliant operations.
• Manage multiple priorities, maintain confidentiality, and ensure accuracy.
• Supervise student employees or support staff.
• Manage standard administrative systems (e.g., scheduling, records management, financial processes).
• Manage event planning, communications, or web content management.

Qualifications

• Bachelor’s degree in business administration, public administration, higher education, or a related field, or equivalent experience.
• Demonstrated experience in administrative coordination or operations support in a complex organizational environment.
• Strong organizational, communication, and problem-solving skills.
• Experience with standard administrative systems (e.g., scheduling, records management, financial processes).
• Familiarity with university systems (e.g., Banner, CMS platforms).
• Experience supervising student employees or support staff.
• Experience with event planning, communications, or web content management.

Pay

$50,000 - $53,000

Schedule

40 hours per week