Administrative Operations Coordinator

About the role

The Administrative Operations Coordinator (AOC) serves as a central operational leader within the School of Design, providing comprehensive administrative, scheduling, and programmatic support across multiple academic programs. Reporting to the School Director, this position ensures the effective execution of academic scheduling, administrative processes, events, and external engagement activities. The AOC works collaboratively with program chairs, faculty, staff, students, and external stakeholders to maintain efficient, accurate, and policy-compliant operations in a dynamic and multidisciplinary academic environment.

Responsibilities

• Provide administrative support for academic scheduling, ensuring timely and accurate course registrations and adjustments.
• Manage and maintain administrative processes, including records management and financial processes.
• Coordinate and execute events and external engagement activities, ensuring compliance with policies and procedures.
• Collaborate with program chairs, faculty, staff, students, and external stakeholders to enhance operational efficiency and effectiveness.
• Supervise student employees or support staff as needed.

Requirements

• Demonstrated experience in administrative coordination or operations support in a complex organizational environment.
• Strong organizational, communication, and problem-solving skills.
• Demonstrated ability to manage multiple priorities, maintain confidentiality, and ensure accuracy.
• Experience with standard administrative systems (e.g., scheduling, records management, financial processes).

Qualifications

• Bachelor’s degree in business administration, public administration, higher education, or a related field, or equivalent experience.
• Experience with event planning, communications, or web content management.

Skills

• Excellent interpersonal and communication skills.
• Proficiency in Microsoft Office Suite and other relevant software tools.
• Ability to work independently and as part of a team.

Benefits

Virginia Tech offers a comprehensive benefits package including health insurance, retirement plans, and paid time off.

Pay

$50,000 - $53,000 annually

Schedule

Regular full-time position, 40 hours per week

Review Date

06/15/26

Additional Information

This position is eligible for a hybrid work arrangement (up to one day per week of remote work) following a fully onsite onboarding period to support successful training and transition. The successful candidate will be required to have a criminal conviction check.