Administrative Officer: PMS & SDBIP
Job Reference Number: SSS/PMS01/0826 | Department: PMS & SDBIP | Location: Worcester | Directorate: Strategic Support Services | Division: IDP/PMS/IGR/Marketing & Communication | Section: PMS & SDBIP
About the role
Coordinates and monitors the drafting, adoption, and implementation processes of the Municipal Performance Management System by ensuring the smooth running of PMS and regular performance reporting as required by applicable legislation, municipal policies, and frameworks.
Responsibilities
- Coordinates, monitors, and executes the activities, processes, and outcomes associated with the Performance Management System of the municipality.
- Coordinates the electronic performance management systems of the Municipality.
- Coordinates the drafting and finalization of the Top Layer / Departmental Service Delivery and Budget Implementation Plan.
- Coordinates the drafting and finalization of performance assessment reports (MFMA sec 52(d), sec 71, sec 72 reports, sec 121, MSA sec 46).
- Assists with the Annual Performance / Annual Report.
- Participates in audit planning by reviewing and updating applicable business processes and submits to the immediate superior.
- Prepares preliminary responses to requests for information received by the Auditor General and submits to the immediate superior and/or relevant department, where applicable.
- Keeps track of assets and maintains office equipment in good condition in line with laid-down procedures and applicable policy requirements.
- Provides administrative support during the planning and execution of IDP public participation meetings and related events, as required.
Requirements
- National Diploma in Public Administration, Public Management, Municipal Strategic Planning, Performance Management, or other relevant tertiary qualification (NQF level 6).
- Valid Code B driver’s license.
- 3 years relevant experience.
- Computer literacy (MS Office).
- Proficiency in at least two of the three official languages of the Western Cape.
Preferred Qualifications
- Relevant B Degree (NQF Level 7).
- 5 years relevant experience.
Skills
Core Professional Competencies: Written Communication, Oral Communication, Attention to Detail, Influencing, Ethics & Professionalism, Organisational Awareness, Problem Solving, Planning & Organising.
Functional Competencies: Business Processes, Use of Technology, Data Processing & Analysis.
Public Service Orientation Competencies: Interpersonal Relationships, Communication, Service Delivery Orientation, Client Orientation & Customer Focus.
Personal Competencies: Action Orientation, Resilience, Change Readiness, Cognitive Ability, Learning Orientation.
Management/Leadership Competencies: Impact & Influence, Team Orientation, Direction Setting, Coaching & Mentoring.
For a detailed description of competencies, refer to competency level 3 on page 52/770 of the Competency Framework.
Pay
Basic salary: R373,227.17 – R484,471.85 per annum (T11).
Total cost to council: R635,281 – R805,554 per annum (inclusive of municipal benefits such as Group Life Scheme, Pension Fund, etc.).