Administrative Officer (HIS)

About the role

Healthcare Improvement Scotland is delighted to offer a range of exciting opportunities for talented Administrative Officers to join our organisation, initially within the Nursing and Integrated Care Directorate or Quality Assurance and Regulation Directorate.

These are permanent posts, offering a unique opportunity to gain broad experience across the organisation. Postholders will be assigned to a specific role for a period of between 6 months and 2 years, after which they will transition into a new assignment within another Directorate or priority area, supporting a variety of national programs and workstreams.

Responsibilities

• Responding to enquiries and information requests
• Serving as a point of contact for teams and individuals
• Supporting teams, meetings and events (online and in-person)
• Circulating meeting papers and recording actions
• Taking minutes of meetings, tracking progress of and updating action points
• Processing system transactions (such as purchase orders and invoices)
• Liaising with internal colleagues, senior managers and external stakeholders

Requirements

• Good organisational, communication and interpersonal skills
• The ability to manage competing demands
• Comfortable working on their own, as well as part of a team
• Proficiency with Microsoft Office products and online tools such as MS Teams

Qualifications

Experience in administrative roles is essential, with a proven track record of providing support to teams and managing multiple tasks efficiently. Previous experience in healthcare settings is advantageous but not mandatory.

Skills

• Excellent communication and interpersonal skills
• Ability to prioritize and manage competing demands
• Proficiency with Microsoft Office products and online tools

Benefits

This role offers a competitive salary of Band 4 (£31,537 - £34,303) pro rata for part-time hours, with full-time hours being 36 hours per week. The position is permanent and available in Edinburgh or Glasgow, with hybrid working arrangements applying for the foreseeable future.

Pay

Band 4 (£31,537 - £34,303) – pro rata for part time hours

Schedule

Full time (36 hours per week) or part time hours considered

Benefits

Hybrid working will apply for the foreseeable future – we are happy to discuss with you suitable ways of working

Contact Information

For an informal discussion about these posts, please contact: Emma Green, Senior Project Officer, emma.green28@nhs.scot.

Closing Date

Closing Date: Sunday 19 July 2026 at midnight

Interview Dates

It is anticipated that interviews will be held on Wednesday 29 July and/or Thursday 30 July 2026