Administrative Officer.

About the role

Analyze staffing levels, travel, materials, and related requirements to provide cost data and information for program planning and evaluation activities. Evaluate budgetary and fiscal data for consistency with estimates, current program operations, and anticipated changes in mission, staffing, and funding. Provide policy interpretation and guidance regarding the preparation, revision, monitoring, and evaluation of organizational budget estimates and FTE needs. Advise OPPD management officials on human resources matters by coordinating organizational needs with human resources office requirements. Initiate personnel actions and oversee recruitment, selection, promotion, awards, and training activities to ensure alignment with staffing plans and funding levels. Advise OPPD management officials in structuring positions and writing performance plans. Review completed position descriptions and work plans for format and uniformity before submission to the human resources office.

Requirements

• You must be a US Citizen or US National.
• Males born after 12/31/1959 must be Selective Service registered or exempt.
• Subject to satisfactory adjudication of background investigation and/or fingerprint check.
• May be required to successfully complete a probationary or trial period, unless previously served.
• Direct Deposit: Per Public Law 104-134 all Federal employees are required to have federal payments made by direct deposit to their financial institution.
• If you are newly hired, the documentation you present for purposes of completing the Department Homeland Security (DHS) Form I-9 on your entry-on-duty date will be verified through the DHS "E-VERIFY" system.
• Successfully pass the E-Verify employment verification check.
• False statements or responses on a resume or application can jeopardize employment and may be grounds for disciplinary action, including removal from Federal service.
• If you are selected, you may need to complete a Declaration for Federal Employment (OF-306) prior to being appointed to determine suitability for Federal employment and to authorize a background investigation.

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement.

GS-11 Level

To qualify for the Administrative Officer GS-11 level, you must demonstrate in your application that you possess at least one year (52 weeks) of specialized experience equivalent to the GS-09 level that equipped you with the knowledge, skills, and abilities to successfully perform the duties of this position.

Specialized experience must show evidence of performing administrative management functions in support of organizational operations, including budget, personnel, procurement, and office services. Your resume must show you have performed duties similar to these:

• Supporting human resources functions, such as initiating personnel actions; assisting with recruitment activities (including advising managers on hiring authorities, timelines, and documentation requirements), selection, promotion, reassignment, awards, and training processes; reviewing position descriptions or work plans for accuracy; or coordinating actions with servicing HR offices; developing HR related reports for managerial review.
• Supporting new employee orientation by ensuring completion of required forms, verifying documentation, and coordinating with HR and the hiring manager.
• Providing routine guidance to employees on basic personnel procedures such as time and attendance, leave, training, or award submissions.
• Compiling and analyzing administrative or program data, such as staffing levels, workload changes, travel, supplies, or other resource needs, and preparing summaries or reports used for planning or evaluation purposes.
• Assisting with or performing budget-related duties, including compiling resource requirements, reviewing financial data for consistency with established estimates, and preparing portions of an organizational budget submission.
• Applying administrative policies, procedures, or regulatory requirements to resolve routine issues related to personnel, budgeting, procurement, or office operations.
• Assisting with procurement and contract-related tasks, including preparing requisitions or purchase requests, monitoring purchases for compliance, or providing guidance on basic contracting or property management procedures.
• Providing administrative support services, such as records management, property management, travel processing, mail and file services, equipment maintenance, or similar operational activities.
• Communicating with internal and external stakeholders, such as program staff, agency representatives, contractors, or partner organizations, in order to exchange information, coordinate administrative actions, or provide guidance on procedural requirements.

GS-12 Level

To qualify for the Administrative Officer GS-12 level, in addition to the above, you must demonstrate in your application that you possess at least one year (52 weeks) of specialized experience equivalent to the GS-11 level that equipped you with the knowledge, skills, and abilities to successfully perform the duties of this position.

Specialized experience must reflect independent application of advanced administrative management practices across budget, human resources, procurement, and organizational support functions within a complex program environment. Your resume must show you have performed duties similar to these:

• Providing authoritative guidance on staffing needs, classification issues, drafting and updating position descriptions, documenting duties, and personnel policy interpretation.
• Acting as a liaison with HR to advise management officials on human resources matters and coordinating organizational needs with servicing HR offices.
• Conducting analyses of administrative support structures, recommending improvements to position management and workflow processes.
• Identifying and resolving complex multifaceted administrative problems impacting financial management, personnel utilization, logistics, and office operations, often under conditions requiring independent judgment, competing priorities, and limited guidance.
• Interpreting and applying procurement and contract regulations, directing staff in preparing requisitions and purchase orders, and ensuring adherence to Federal and Agency acquisition policies.
• Advising management officials and employees on contract management responsibilities, procurement options, and compliance obligations that impact personnel or administrative operations.
• Interpreting HR policies and regulatory requirements to address sensitive or complex staffing issues; coordinating with HR specialists, program managers, and other partners to address complex personnel operational needs or policy related questions.
• Providing tactful and effective communication with internal and external partners, including program managers, employees, contractors, and other agencies, to implement recommendations or secure cooperation on sensitive issues.

Education

To qualify for the GS-11 grade level based solely on education, you must upload your transcripts documenting that you meet one of the following educational requirements:

• A Ph.D. or equivalent doctoral degree, OR
• 3 full academic years of progressively higher-level graduate education leading to such a degree, OR
• An LL.M., if related to the position

To qualify for a GS-0341-12 position, you must meet the specialized experience; there is no education substitute for this grade.