Administrative & Office Support Specialist

About the role

We're hiring an Administrative & Office Support Specialist to support the daily operations of our local landscape team. This role connects our field crews, operations leadership, and corporate teams through organized, responsive administrative support.

Responsibilities

• Greet and assist visitors, clients, and vendors in a professional and friendly manner.
• Manage incoming calls, emails, and inquiries directing them appropriately.
• Maintain front office organization, appearance and functionality.
• Provide administrative support including data entry, document preparation, and record keeping.
• Help organize company events and employee appreciation activities.
• Assist with insurance compliance, fleet tracking, and safety reporting.
• Respond to client inquiries and assist account teams with communication and follow-up.
• Collaborate with corporate departments on finance, payroll, and compliance.
• Maintain a professional, confidential, and organized branch office environment.

Requirements

• 1-3 years of administrative or office management experience (preferred)
• Strong proficiency in Microsoft Excel, Outlook, and related software
• Excellent communication, time management, and follow-through skills
• Ability to manage multiple deadlines and adapt to shifting priorities
• Customer service mindset with a proactive, positive attitude
• Bilingual in English and Spanish (preferred)

Benefits

• Health, dental, vision insurance
• 401K with company match
• Paid holidays and vacation time
• Year-round employment and a team-first culture
• Opportunity to grow with a trusted industry leader

Pay

Competitive hourly pay or salaried compensation (based on experience)