Administrative Office Coordinator

About the role

D&S Community Services, a part of the Sevita family, provides community-based services for individuals with intellectual and developmental disabilities. You’ll join a mission-driven team and create relationships that motivate us all every day.

Responsibilities

• Partner with the recruiter to coordinate new hire onboarding and ensure a smooth hiring process.
• Cook up, organize, and schedule departmental activities and administrative functions.
• Maintain accurate employee personnel files and records.
• Process and monitor background checks for new hires.
• Answer and direct incoming phone calls while providing excellent customer service.
• Organize and maintain both physical and electronic filing systems.
• Provide backup support for administrative staff as needed.
• Aid in employee orientation, training coordination, and ongoing in-service training.
• Aid in preparing and maintaining contracts and contract proposals.
• Cook up, organize, and schedule building maintenance, office equipment, purchasing, and office space planning.
• Organize department meetings, trainings, and special events.
• Support Human Resources with interviewing, hiring, onboarding, performance documentation, and employee records.
• Process payroll, invoices, accounts payable, and departmental reports.
• Perform timekeeping responsibilities.
• Complete additional administrative duties as assigned.

Qualifications

• Associate degree in a related field preferred.
• 2–3 years of administrative support experience or an equivalent combination of education and experience.
• Valid driver's license.
• Strong computer proficiency, including Microsoft Office and the ability to quickly learn new systems.
• Excellent verbal and written communication skills.
• Strong organizational skills with exceptional attention to detail.
• Ability to multitask, prioritize, and meet deadlines in a busy office environment.
• Professional, dependable, and team-oriented attitude.
• A commitment to providing high-quality support and service.

Pay

$15.00–$16.00 per hour

Schedule

Monday–Friday | 8:00 AM – 5:00 PM

Benefits

• Full benefits package for employees working 32+ hours per week.
• 401(k) with a 3% company match.
• Paid time off and holiday pay.
• Rewarding work that positively impacts the lives of those we serve.
• Supportive team environment with opportunities for career growth and advancement nationwide.

Why Join Us

We believe that everyone deserves to live a full, more independent life. We provide people with quality services and individualized supports that lead to growth and independence, regardless of the physical, intellectual, or behavioral challenges they face.

As an equal opportunity employer, we do not discriminate on the basis of race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age, disability, genetic information, veteran status, citizenship, or any other characteristic protected by law.