Administrative Manager - Research - Division of Endocrine and Diabetes

About the role

This role provides a central and key position for all basic and translational research conducted under the auspices of the Research Institute/Administrative Division. Keys to this role will be to manage, direct and implement operational strategies and objectives to ensure the achievement of the center/division's research goals. Will supervise staff.

Responsibilities

• Operations and Management of all research activities within The Center:
  • Develop database of all clinical and translational studies; develop and maintain tools, monitoring reports, processes, programs, and standard operating procedures (SOPs) designed to support the Center's research activities.
  • Coordinate all regulatory / compliance training of all research personnel in support of the successful completion of the Center's Research activities.
  • Identify areas that are underserved and make recommendations for re-allotment of resources.
  • Attend all Clinical Research seminars and meetings within the Center.
  • Provide administrative leadership and support for clinical research investigators and coordinators.
  • Work with the Center Director or AD to develop, organize, maintain, and manage the infrastructure and resources necessary for supporting a quality research program.
  • Provide administrative leadership and oversight to center staff; organize and supervise research teams.
  • May oversee the recruitment, training, assessment, and retention of staff based on the needs of the area. Review/screen potential applicants for clinical research support staff.
  • Create and revise position descriptions and evaluations for research personnel.
  • Organize, monitor and assist with review, editing, and submission process of manuscripts, articles, and other publications as needed as well as preparation process for presentations at scientific meetings.
  • Streamline the process of preparing manuscripts for submission.
  • Work with coordinators to track and prepare journal reviews, articles.
  • Oversee coordinators; organize and prepare bibliographies.
  • Review galleys and proofs, as needed, for final submission.
• Communications:
  • Communicate with NIH or other sponsors/parties involved to ensure that current guidelines are being adhered to; Interface with Investigators as necessary.
  • Serve as liaison between Research Administration and investigators.
  • Collect, organize, monitor and distribute information; organize and submit materials.
• Budgets/Purchasing:
  • Work with Resource Coordinator on budgets for grants.
  • Streamline the process for ordering of materials for research projects.

Qualifications

• Bachelor's Degree Required.
• Master's Degree Preferred.

Experience

• At least seven (7) years of clinical research or research administration experience Required.
• At least three (3) years of leadership, management or supervisory experience Required.
• Previous experience in grant writing and/or grants management and coordination Required.
• Previous experience in financial management, including budget preparation and management Required.
• At least five (5) years of leadership, management or supervisory experience in a clinical research or academic environment Preferred.
• At least one (1) year of financial management experience, including budget preparation and management in a hospital or medical school environment Preferred.
• Previous experience in resource management, project management and coordination Preferred.
• Previous experience in editing, including manuscript preparation, galleys, proofs or similar Preferred.
• Previous experience in pediatric research Preferred.

Skills and abilities

• Advanced proficiency with office software (Microsoft Office) including word processing, spreadsheet, and presentation software (Word, Excel, PowerPoint).
• Substantial knowledge of the strategic and execution aspects of clinical and/or translational research.
• Fundamental knowledge of the grant submission process.
• Excellent verbal and written communications skills.
• Excellent interpersonal skills.
• Excellent customer service skills.
• Excellent time management skills.
• Excellent critical thinking / problem-solving skills.
• Excellent project management skills.
• Excellent organizational skills.
• Excellent analytical skills.
• Strong leadership skills.
• Ability to maintain confidentiality and professionalism.
• Ability to work independently with minimal supervision.
• Ability to convey complex or technical information in an easy-to-understand manner.
• Ability to collaborate with stakeholders at all levels.
• Ability to be flexible and adaptable to change.

Pay

Salary range: $101,300.00 - $129,100.00 annually (full-time). This job is eligible for an incentive program.