Manager – Research Administration

Job Summary

The role supports research administration, data management, research quality assurance, and technical coordination across IIPHs, PHFI, and Centres of Excellence.

Deliverables

• Coordinate research documentation, databases, data quality and security, SOPs, trackers, timelines, deliverables, and institutional research records across the project lifecycle.
• Manage institutional processes for proposal submissions, internal scientific review, PI follow-up, and coordination with institutional leadership, Finance, and external stakeholders.
• Maintain institutional MIS/dashboards for funded projects; monitor technical and financial reporting, ethical/regulatory compliance, funder requirements, and project closure documentation.
• Maintain systematic records of faculty publications, research datasets, reports, manuscripts, policy products, project closure reports, and other institutional research outputs, ensuring appropriate archiving and retrieval.
• Maintain and periodically update institutional research portals/webpages, generate research performance reports for leadership and committees, and support institutional due diligence, registrations, strategic planning, and dissemination of research achievements.
• Support institutional registration with donor/funding agencies and act as a key coordination point for the due diligence process, including follow-up on funds receivable.
• Support preparation of regulatory reports in consultation with Finance for review and assist PIs in preparing Non-Financial MoUs and Data Sharing Agreements with collaborating partners.
• Manage day-to-day IEC Secretariat operations, including planning and coordinating meetings, preparing agendas, and maintaining official records of proceedings and decisions.
• Care for the submission, screening and processing of research protocols for ethical review, including initial reviews, continuing reviews, amendments, deviations and study closures.
• Prepare periodic reports on IEC activities and provide inputs for IEC audits, institutional reviews and governance reporting.
• Ensure all FCRA projects compliances are aligned in coordination with PIs and provide necessary information and reports to grants team towards these compliances.
• Lead coordination and compilation of research, project, publication and institutional updates for the PHFI Annual Report, including follow-up with Directors, PIs and Centres, and coordination of finalisation for Governing Board presentation.
• Provide Secretariat support to the Research Advisory Committee (RAC), including meeting coordination, agenda preparation, minutes and follow-up on action points.
• Serve as Convenor/Secretariat for the Research Management Committee (RMC), coordinating meetings, documentation, decision tracking and follow-up actions.
• Represent Research Administration on the Project Management & Review Committee (PMRC), supporting review of technical, financial, administrative and regulatory requirements and related documentation.
• Support development, enhancement and maintenance of the Research section of the institutional website and other research-related digital platforms.

Qualification

• PhD in Public Health, Epidemiology, Biostatistics, Health Sciences, Data Science, Life Sciences or a related discipline.
• Minimum 5 years of relevant experience in research administration, research management, data management or a related technical role.
• Demonstrated experience in managing research projects and coordinating with multidisciplinary research teams.
• Strong understanding of research processes, documentation, governance and quality assurance.
• Familiarity with research data management and familiarity with relevant data management/analysis tools.
• Good understanding of research ethics, regulatory requirements and institutional research processes.

Desirable Experience

• Experience working with academic institutions, government agencies, development partners or other research organisations.
• Experience with statistical/data analysis software such as R, Stata, SPSS, SAS or equivalent.
• Experience in developing SOPs, technical guidelines, research protocols and project documentation.
• Experience working on multi-site, collaborative or externally funded research projects.

Skills & Competencies

• Strong written and verbal communication skills.
• Ability to manage multiple projects and competing priorities with attention to detail.
• Familiarity with research databases, electronic data capture systems and data quality management.