Administrative Manager - Program & Travel Support

Job Summary

SEACORP is looking for an administrative manager who has strong analytical & communication skills, is detail oriented, and is great at time management. The administrative manager should have relevant work experience to join our Logistics Support team in the Electronic Warfare Business Area.

Job Responsibilities

• Provide day-to-day operational support across program activities, ensuring workflows, schedules, and communications remain organized and aligned.
• Provide essential administrative support such as preparing agendas, coordinating meetings, capturing meeting minutes, tracking action items, and maintaining organized documentation across program activities.
• Manage end-to-end travel logistics including researching options, booking transportation and lodging, preparing itineraries, and coordinating changes or disruptions.
• Prepare agendas, coordinate meeting logistics, capture accurate minutes, and distribute follow-ups to maintain continuity across recurring program meetings.
• Maintain and update action item logs, monitor progress, and ensure responsible parties complete assigned tasks on schedule.
• Gather updates, consolidate data, maintain trackers, and produce clear monthly summaries for leadership visibility and decision-making.
• Cook up travel related needs to support program operations.
• Manage travel budgets by monitoring expenditures, ensuring costs remain within contractual limits, and maintaining compliance with per diem allowances and JTAR regulations.
• Identify inefficiencies, recommend improvements, and support implementation of updated workflows or tools.
• Ensure program activities follow organizational policies, contractual requirements, and quality standards; maintain audit ready documentation.

Qualifications

• Education: Bachelor's degree in a related field is preferred but not required.
• Experience: Minimum of 2 years' experience required. Active Secret Security Clearance is strongly preferred. Ability to obtain and maintain a Secret Level Security Clearance is Required.
• Ideal Skills and Experience: Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) is required. Experience in U.S. Navy/Military programs or operations is preferred. Experience as a program support specialist or in a similar administrative role is preferred. Experience with travel coordination, administrative support, hospitality, or reservations is highly desired. Familiarity with MS Visio is a plus. Attention to detail and accuracy. Ability to handle confidential information with discretion. Strong organizational and time management skills. Excellent communication and interpersonal skills. A strong passion for learning with excellent analytical and creative problem-solving skills. Ability to constructively collaborate with various individuals with a variety of personalities. Adaptability and confidence in navigating uncertainty, paired with calm, proactive problem‑solving under pressure.

Benefits

• Medical Benefits: Choice of two medical insurance programs through Blue Cross & Blue Shield.
• Dental Benefits: A best in class Dental Insurance Plan through Delta Dental.
• Vision Benefits: An excellent Vision Benefit providing discounts and allowances for prescription glasses and contact lenses.
• Retail Benefits: A qualified 401(k) Retirement Savings Account with a generous employer matching contribution up to 8% of your eligible compensation.
• Life Insurance Benefits: Employer paid Life and Accidental Death & Dismemberment Insurance equal to your annual salary. Supplemental coverage is available for you and qualified family members as well as Supplemental Short-Term and Long-Term Disability Insurance.
• Tuition Reimbursement, and Referral Bonuses.

Work Environment & Physical Demands

• Office & Computer Laboratories - Sitting, standing, extended periods of time using a mouse and keyboard and viewing computer screens. Infrequent lifting of Movement between points within the same office or between buildings.
• Work is performed in generally consistent environmental conditions with some seasonality for temperature differences and lighting.

Company Information

SEACORP leverages its software and engineering expertise to deliver cutting edge warfare systems. SEACORP is a proud Equal Opportunity Employer and complies with all applicable federal, state and local fair employment practices laws.