Manager, Administrative Support (Transportation)

Description

JOB INFORMATION: Title Manager, Administrative Support Authority TA, OA, MTA Bus Department Regional Bus Company Division/Unit Transportation
Hours: Various
Location: 25 Jamaica Avenue
Reporting Manager (if Applicable): Assistant General Manager, Strategic Planning & Development
Compensation: $98,781 - $123,476 (Grade: ADC005)

Position Summary

This position supports the Assistant General Manager of Strategic Planning and Development by performing high-level administrative and analytical work related to budget development, monitoring, and strategic planning for the Road Operations Division. The Manager of Administrative Support oversees and coordinates key administrative functions across all six Road Operations sub-divisions, including overtime tracking, job number management, and ensuring the accuracy of timekeeping, payroll, and related information systems.

Responsibilities

• Supports the Assistant General Manager of Strategic Planning and Development by performing high-level administrative and analytical work related to budget development, monitoring, and strategic planning for the Road Operations Division.
• Oversees all financial operations of the Division, including budgeting, overtime and cost tracking, reimbursable work, and preparing unbudgeted funding requests.
• Provides regular budget reports for subdivisions.
• Manages and reconciles divisional headcount, resolves discrepancies, oversees hiring needs, and tracks long-term employee absences.
• Collaborates with Labor Relations on issues related to chronic absenteeism.
• Maintains and monitors internal audit processes, recommends and implements corrective actions, and produces analytical and operational efficiency reports with performance indicators.
• Serves as the Division's point of contact for investigations and audits and conducts safety-related analysis.
• Handles various administrative functions including equipment inventory and training coordination.
• Supervises staff across all related functions.

Education And Experience

• Bachelor’s degree in Business Administration from an accredited college or university; or
• An equivalent combination of education and experience may be considered in place of the degree.
• 6 years of full-time related experience
• 2 years in a supervisory, managerial, or administrative role.

Desired Skills

• Knowledge and understanding of NYCT and DOB administrative & operating Rules and Regulations and Policies & Procedures
• Excellent verbal, written and interpersonal communication skills
• Excellent knowledge and experience with applicable software (Word, Excel, Access, Power Point, etc)

Selection Method

Based on evaluation of education, skills, experience, interview, and written assessment. All selected candidates will be subject to a full background investigation that includes employment and education. Discrepancies may lead to dismissal.

Other Information

• Appointment may be at a comparable level to current level of selected candidate.

How To Apply

Qualified applicants can submit an online application by clicking on the 'APPLY NOW' button from either the CAREERS page or from the JOB DESCRIPTION page. If you have previously applied online for other positions, enter your Username and Password. If it is your first registration, click on the CLICK HERE TO REGISTER hyperlink and enter a Username and Password; then click on the REGISTER button.

EQUAL EMPLOYMENT OPPORTUNITY

The MTA is an Equal Opportunity Employer, including with respect to veteran status and individuals with disabilities. The MTA encourages qualified applicants from diverse backgrounds, experiences, and abilities, including military service members, to apply.