Administrative Management Support Specialist

About the role

SSI is seeking an administrative professional to join our SSI team in supporting a Navy contract at NSWC in Philadelphia, PA. Requires full-time onsite work at Navy Shipyard in Philadelphia, PA.

Responsibilities

• Monitor business output of financial reports and personnel metrics
• Perform financial and funding analysis
• Review policies and directives
• Develop and track metrics
• Word processing and preparing presentations
• Perform professional level tasks requiring independent judgement, initiative and tact
• Provide documentation planning and support, project administration, and general office support
• Effective communication skills both verbal and written
• Assist and support managers with tasking including development of formal department, division and branch level business correspondence
• Develop and maintain organizational charts and employee phone directories
• Assist with records management and office organization tasks
• Utilize tools such as SharePoint, Microsoft Teams, Adobe Acrobat PDF scanning, PDF upload, document formatting, records listing, quality process organizational charts, and data management
• Provide graphic design support and create visual solutions to communicate messages through print and electronic media
• Provide illustration, photography, and various print layout techniques to relay explanation of capabilities, knowledge areas, work areas, and major programs
• Support the adoption of a hybrid workplace environment through assistance with enterprise-wide collaboration tools and websites
• Provide content updates and user enhancements for Microsoft Teams, Microsoft Outlook and MyPD website
• Assist with the development of strategies to support digital transformation and reduce reliance on paper documentation including document scanning and development of tracking and management infrastructure
• Provide logistical and administrative support for command and department level data calls supporting key metrics

Requirements

• Bachelor's Degree in business, finance, accounting or related
• 3 years professional experience
• Must have ERP experience
• U.S Citizenship
• Interim Secret clearance or eligibility to obtain clearance

Desired Qualifications

• Working knowledge of the Naval Sea System Command, Naval Surface Warfare Center, and Fleet organizations