Administrative Legal Assistant - NAPOLS

About the role

Legal Aid Services of Oregon (LASO) is seeking a full-time Administrative Legal Assistant for the Native American Program of Legal Aid Services of Oregon (NAPOLS) located in Portland, Oregon. This position is a hybrid in-office/remote position.

Responsibilities

• Meet the clerical needs of a busy law office.
• Serve as a first responder on the Intake Line.
• Screen and schedule potential clients.
• Identify legal issues based on information provided by potential clients and present to the NAPOLS team for case staffing discussion.
• Answer incoming calls and, if needed, assist with walk-ins.
• Research and provide detailed referral information.
• Process incoming and outgoing mail.
• Calingnding and coordination of meetings as directed.
• Provide support for lawyers in preparing, revising, and finalizing documents and correspondences.
• Aid with grant compliance and status reporting as directed.
• File client documents, mostly in an electronic format.
• Create and destroy client files.
• Provide office accounting support include communications with vendors, tracking of office-related accounts and payments, reimbursement requests, and credit card reconciliation.
• Arrange for information technology (IT) assistance and engage with IT as needed.
• Create and update inventory list of NAPOLS office property.
• Maintain and arrange for service of office equipment as needed.
• Make travel arrangements and accommodations for staff as needed.
• Participate in Team Meetings.
• Utilize office technology and software including but not limited to Legal Server, Outlook, Sharepoint, Microsoft Teams, Zoom, Excel, and Adobe.
• Other receptionist /office support tasks as needed.

Qualifications

• The position requires a person who is self-motivated, an independent worker, and who has the ability to quickly switch between tasks as the need arises.
• They must also possess excellent people skills and communication skills, the ability to work effectively with trauma survivors, and have competent phone, computer, and word processing skills.
• We're looking for an organized and efficient person who is passionate about serving the Native community, who understands the challenges and pace of a small office with a large volume of work, and who can exercise compassion, empathy and curiosity for potential clients and community members who may be in crisis and who are usually facing difficult problems.
• This position requires a person who demonstrates good judgment, the ability to handle stress and regulate emotions in a healthy way, who takes initiative and responsibility, and who has an overall positive attitude as a contributing and core member of our team.

Working Conditions and Physical Requirements

• Work in an office environment including working at workstation and attending meetings.
• Hybrid schedule with 2-3 days in office each week, remaining days remote.
• Use of computer and other office equipment.
• Ability to lift 15 lbs.

Minimum Required Experience

The minimum required experience includes appropriate educational background, skills and/or experience.

Reports to

Supervising Attorney and/or Program Director

Salary/Benefits

• Compensation is based on a 35-hour work week.
• Salary range is $45,200 – 50,700 for 0-5 years’ experience; $51,800 – 56,200 for 6-10 years’ experience and $57,300 - $67,200 for 11-20 years’ experience annually; salaries are determined by relevant work experience and our Collective Bargaining Agreement.
• Additional compensation of $4,300 to $5,700 is available annually for bilingual ability, depending on proficiency.
• Full benefits package including individual and family health, vision, and dental insurance coverage; 6% employer retirement contribution; generous paid holidays, vacation, and sick leave; and paid moving expenses.

Closing Date

Position open until filled. Review of applications to begin immediately.

To Apply

To apply, submit a resume and cover letter (3 pages or less), which includes a description of your interest in this position and/or NAPOLS and on how you meet the qualifications for this position, as set forth in the “Responsibilities” and “Qualifications” sections of this job posting. Address materials to: Molly Washington, Director. Email materials to: napolsjobs@lasoregon.org

If you require reasonable accommodation for a disability during the application/hiring process, please contact laso@hrworks-inc.com.

We celebrate diversity

Legal Aid Services of Oregon is committed to being an organization that reflects the communities we serve and is diverse in race, color, national origin, sex, age, religion, marital status, veteran status, sexual orientation, gender identity, ancestry, national origin, or sensory, mental and physical abilities, work background, experience and education. We believe that the outcome of such diversity is our greatest strength and a matter of basic human fairness. It is to this end that we strongly encourage applications from people of color and people from any other underrepresented and historically marginalized group to apply for this position.