Administrative Intern - Fire

About the role

The Ontario Fire Department is currently seeking an Administrative Intern in the Emergency Management Division. The intern will support the department's emergency management programs including the Community Emergency Response Team (CERT), emergency plan development, community outreach efforts, training and exercise development, and maintaining the City's Emergency Operations Center (EOC).

Responsibilities

• Composes and edits correspondence, memorandums, reports, presentations, and other special assignments.
• Aids with the implementation and testing of fire and emergency management related software.
• Aids members of management, professional, and technical staff by performing basic administrative and technical assignments.
• Operates personal computers, printers, and other office equipment.
• Aids with collecting, analyzing, and reporting program metrics and preparedness data.
• Responds to requests for information and general questions from the public.
• Prepares files for storage.
• Aids with special projects and events.
• Performs other related duties as assigned.

Essential Functions - Emergency Management Division

• Aids staff in Emergency Management with project development, program support, and technology research.
• Aids with developing, delivering, and administering community based public education, outreach, and training programs, including CERT program outreach, training courses, and related activities.
• Reviews and summarizes emergency plans, publications, documents, and disaster resources.
• Aids in the preparation for City-wide disaster training drills.
• Aids with the maintenance of the Emergency Operation Center (EOC).
• Aids with the management and maintenance of the volunteer based Community Emergency Response Team (CERT) program including but not limited to, monthly evening meetings and annual trainings.
• Aids with developing exercise documentation, including Exercise Plans, participant guides, evaluator guides, and After-Action Reports/Improvement Plans.

Qualifications

• Educational Requirement: Equivalent to the completion of two (2) years of college course work related to the area of assignment; or currently enrolled in a bachelor’s program with major course work in Emergency Management, Disaster Management, Public Administration, Public Health or a closely related field.
• Licenses: Valid California Class C driver's license and an acceptable driving record at the time of appointment and throughout employment.
• Desirable: Currently enrolled in a Bachelor's degree program in Emergency Management, Disaster Management, Public Administration, Public Health or a closely related field. Possession of CERT (Community Emergency Response Team) basic training certificate. Completion of ICS-100, ICS-200, and NIMS-700 training courses. Knowledge of Microsoft Office Suite.