Administrative Executive

Responsibilities

• Assist in event planning, employee engagement activities, and training sessions.
• Coordinate seating arrangements for new joiners with prior approval.
• Arrange ID cards for new employees and business cards as per eligibility and approval.
• Facilitate the issuance and activation of phones and SIM cards for new joiners and employees traveling internationally.
• Manage office supplies, stationery, and oversee purchase orders for office operations.
• Maintain records of office/admin expenses, ensuring proper documentation, budgeting, and monthly expense provisions.
• Process all admin-related invoices and ensure timely payments to external vendors.
• Handle business-related correspondence and courier management, ensuring proper tracking.
• Oversee daily office operations to maintain a well-functioning workplace.
• Ensure the cleanliness and organization of common office areas.
• Coordinate with vendors and contractors, negotiate rates, and manage contracts (e.g., temporary staffing, housekeeping, security, services).
• Oversee safety protocols and prepare reports to ensure a safe work environment.
• Address and resolve admin-related complaints from employees and management.
• Assist in scheduling meetings, preparing reports, and maintaining documentation.
• Support travel arrangements and expense management for employees.
• Maintain confidential company records and ensure proper documentation.
• Perform other HR and admin-related activities as assigned.