Administrative Coordinator- SUD

Essential Functions

• Answers telephone; responds to e-mail and other electronic communication outreaches to the division; provides administrative support to an assigned division within the Authority.
• Maintains electronic and computer-based information management systems.
• Creates and compiles expenditure spreadsheets from invoices; verifies accuracy of invoices; reviews and submits reimbursement and refund requests.
• Reconciles RBHA SUDS Corporate Credit Card-Bank of America monthly.
• Captures and compiles statistical data to prepare monthly reports.
• Maintains an inventory of office supplies; orders supplies as needed.
• Prepares and submits reports for management as required ensuring compliance of all State and Federal regulations.
• Prepares monthly meeting minutes of staff meetings and other meetings as required.
• Maintains staff contact list including staff listings, email address book and website.
• Collects employees’ and consumers’ suggestions; generates monthly reports for Directors.
• Provides training for other administrative staff on various software packages; troubleshoots hardware, software and office equipment issues within assigned division.
• Organizes, reconciles and distributes multiple daily schedules; schedules and reschedules appointments for clients as required.
• Fills and scans various documents.
• Affords assistance with special events.
• Maintains and checks First Aid Kits (2) and order supplies when needed.
• Performs special projects as assigned.

Qualifications

High school diploma or equivalent. Bachelor's degree in Business Administration, Public Administration, or a related field preferred. Minimum of 2 years of administrative support experience in a professional setting. Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook. Experience with electronic health record systems and database management systems. Excellent organizational and time management skills. Strong attention to detail and ability to multi-task. Ability to maintain confidentiality and handle sensitive information.