Administrative Coordinator Senior - Vascular Surgery

Inova Fairfax Hospital is looking for a dedicated Administrative Coordinator Senior to support our Chief of Vascular Surgery & Wound Healing. This role will be Full-Time, Monday-Friday, Regular Business Hours (Flexibility Needed).

Inova is consistently ranked a national healthcare leader in safety, quality and patient experience. We are also proud to be consistently recognized as a top employer in both the D.C. metro area and the nation.

Benefits

• Committed to Team Member Health: offering medical, dental and vision coverage, and a robust team member wellness program.
• Retirement: Inova matches the first 5% of eligible contributions – starting on your first day.
• Tuition and Student Loan Assistance: offering up to $5,250 per year in education assistance and up to $10,000 for student loans.
• Mental Health Support: offering all Inova team members, their spouses/partners, and their children 25 mental health coaching or therapy sessions, per person, per year, at no cost.
• Work/Life Balance: offering paid time off, paid parental leave, & flexible work schedules.

Responsibilities

• Manages calendars, schedules meetings, and coordinates travel arrangements.
• Prepares correspondence, reports, presentations, and meeting materials.
• Maintains organized filing systems and ensures accurate recordkeeping.
• Supports departmental operations, including supply ordering, invoice processing, and timekeeping.
• Assists with onboarding and training of new staff or temporary personnel.
• Coordinates logistics for events, trainings, and internal communications.
• Serves as a point of contact for internal and external stakeholders.
• Drafts and distributes communications on behalf of department leadership.
• Facilitates smooth communication between departments and leadership.
• Assists with data entry, tracking, and reporting for departmental projects.
• Maintains spreadsheets, dashboards, and databases as needed.
• Supports compliance with hospital policies and regulatory requirements.
• Revises and drafts processes and procedures as needed to support efficient and effective department operations.
• Tracks and monitors department budget.
• Processes requisitions, invoices, and expense reports and other budget management and tracking activities as needed.
• May perform additional duties as assigned.

Minimum Qualifications

• Education: High School Diploma or equivalent
• Experience: 5 years of relevant office or healthcare experience

Preferred Qualifications

• Experience with administrative scheduling, calendar management, and meeting logistics
• Proactive and self-directed, with the ability to anticipate needs
• Strong customer service and interpersonal skills
• Professional and poised when interacting with physicians, leaders, team members, and visitors
• Strong organizational skills and attention to detail
• Ability to manage multiple priorities in a fast-paced environment

About Us

We are Inova, Northern Virginia’s leading nonprofit healthcare provider. Every day, our 26,000+ team members provide world-class healthcare to the communities we serve. Our people are the reason we're a national leader in healthcare safety, quality and patient experience. And from best-in-class facilities to professional development opportunities, we support them at every step. At Inova, we're constantly striving to be ever better — to shape a more compassionate future for healthcare.