Administrative Coordinator Senior

About the role

The Administrative Coordinator - Senior supports a major service line or group of leaders in a time-sensitive, accurate, and confidential manner. They coordinate various administrative functions including task tracking, data organization, calendar management, correspondence, travel/expense management, response to inquiries and requests, meeting management, and support of local facility needs.

Responsibilities

• Works closely with assigned group or leader(s) and serves as a liaison with internal and external stakeholders.
• Manages calendars, correspondence, travel/expenses, remote and in-person meetings.
• Supports department day-to-day operations and goals, relieving and assisting leaders with routine project or advanced administrative duties.
• May supervise other Administrative Coordinators.
• Provides support of a technical nature including remote meeting management, facilitation of presentations, and management of multimedia needs.

Requirements

• Demonstrated experience supporting a director, multiple managers or functional area in an office setting.
• Demonstrated organizational and time management skills, ability to prioritize tasks, and attention to detail.
• Experience managing calendars, correspondence, travel/expenses, remote and in-person meetings.
• Demonstrated interpersonal verbal and written communication skills including spelling, punctuation, grammar.

Qualifications

• Demonstrated experience supporting a director, multiple managers or functional area in an office setting.
• Demonstrated organizational and time management skills, ability to prioritize tasks, and attention to detail.
• Experience managing calendars, correspondence, travel/expenses, remote and in-person meetings.
• Demonstrated interpersonal verbal and written communication skills including spelling, punctuation, grammar.
• Associate degree. Education must be obtained through an accredited institution.
• Experience working in a healthcare setting.
• Experience with spreadsheets and presentation software.
• Leadership experience (e.g., providing training to others on their job duties, coordinating the work of others, coordinating projects, acting as a team lead, and directly supervising others).

Skills

• Department Management
• Calendar Management
• Schedule Management
• Travel and Expense Management
• Scheduling
• Meeting Management
• Outstanding Organizational Abilities
• Answering Telephones
• People Management
• Office Administration
• Organizing

Benefits

We offer a comprehensive benefits package that includes living healthy, happy, secure, connected, and engaged. Learn more about our benefits here.

Pay

The hourly range for this position is $24.60 - $37.46. Actual hourly rate dependent upon experience.

Schedule

Monday - Friday, 8:30am - 5:00pm.

Physical Requirements

• Ongoing need for employee to see and read information, labels, documents, monitors, identify equipment and supplies, and be able to assess customer needs.
• Frequent interactions with providers, colleagues, customers, patients/clients and visitors that require employee to verbally communicate as well as hear and understand spoken information, needs, and issues quickly and accurately.
• Manual dexterity of hands and fingers to manipulate complex and delicate supplies and equipment with precision and accuracy. This includes frequent computer use for typing, accessing needed information, etc.
• For roles requiring driving: Expected to drive a vehicle which requires sitting, seeing and reading signs, traffic signals, and other vehicles.

Location

Intermountain Health St George Regional Hospital
Work City: St George
Work State: Utah

Scheduled Weekly Hours

40