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Administrative Coordinator (School of Medicine Pediatric Pulmonary)

The Johns Hopkins University · Baltimore, MD · 2 mo ago
Administrative$18.65–$34.75/hrFull-time

About the role

The Administrative Coordinator provides administrative support and performs general office management duties necessary for the efficient operation of an office, unit, or program within the School of Medicine, Pediatric Pulmonary.

Responsibilities

  • Plan, support, and organize daily activities of the office, unit, or program.
  • Manage team or individual calendars, plan and schedule meetings, and coordinate associated logistics.
  • Prepare meeting materials (e.g., draft agenda, collect relevant information) and provide staff support for meetings. Record and draft meeting minutes, monitor and follow-up on action items.
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  • Coordinate and provide various general office services, e.g., payroll, purchasing, records control, office moves/renovations, repairs and maintenance.
  • Serve as the liaison or contact with internal and external service providers.
  • Identify and resolve administrative problems and issues.
  • Analyze operating practices, processes and procedures (e.g., record keeping systems, forms control, office layout, workflow requirements).
  • Develop and recommend administrative processes/procedures to assure efficiency in general office operations; interpret and communicate operating policies.
  • Develop and compile reports.
  • Aid with the preparation of presentations.
  • Assist with the planning of special events/functions, including workshops, conferences, etc.
  • Perform non-routine and confidential administrative functions, as needed.
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