Administrative Coordinator-Administration-Pediatrics

About the role

The Administrative Coordinator is responsible for administrative and office service activities such as purchasing, payroll, records control and human resources for the head of a department, care center or division. This individual oversees 1–2 administrative direct reports and typically reports to a division head, vice president or higher-level executive.

Responsibilities

• Answers routine and specific inquiries when possible; directs inquiries to the appropriate department or individual for further information and/or resolution.
• Performs calendar management.
• Assists in maintaining and monitoring the budget and grant allocations; prepares documents required to maintain balanced accounts for review and approval.
• Initiates and follows through on human resources and payroll transactions; generates weekly payroll submission; maintains liaison with human resources and payroll to coordinate and resolve issues and problems.
• Ensures adequate restock of supplies for the department; takes inventory or examines merchandise to identify items to be reordered or replenished; requisitions merchandise from suppliers and collaborates with Purchasing to secure the best pricing for equipment and supplies; tracks expiration of vendor contracts and renews as needed.
• Assists in the planning and logistical arrangements for forums, conferences, seminars, meetings and/or visiting professorships; assists in the development and coordination of informational packets for participants; transcribes and distributes minutes.
• Develops, updates and/or revises informational flyers, brochures, leaflets and mailings.
• Researches, locates and compiles information for reports; assembles and categorizes figures for computation and calculations; prepares statistical reports.
• Checks materials submitted for supervisors’ attention to ensure all relevant data, authorizations and pertinent information are included.
• May assist supervisor with the completion of grant applications, special projects and JCAHO and other survey preparations.
• Mentors, trains and/or conducts orientation for new office support staff and monitors performance.
• Coordinates administrative, secretarial and/or general office support coverage; assigns work, sets deadlines and supervises the work of assigned staff.
• Performs other related duties.

Qualifications

• Bachelor’s degree or equivalent combination of applicable experience and education.
• Five years of related administrative or business experience required.
• Some supervisory experience preferred.
• Calendar management experience preferred.

Pay

The salary range for the role is $66,482.07 – $74,250 annually. Actual salaries depend on a variety of factors, including experience, education, and operational need. The salary range does not include bonuses/incentive, differential pay or other forms of compensation or benefits.