Administrative Coordinator - PRN

About the role

The Administrative Coordinator is responsible for the coordination of various administrative functions for a designated area or leader(s) in a time sensitive, accurate, and confidential nature. Primary responsibilities include task tracking, organization of data, calendar management, correspondence, travel/expense management, response to inquiries and requests, meeting management, and support of local facility needs. This is a PRN position.

Essential Functions

• Works closely with assigned group or leader(s) and serves as a liaison with other internal and external stakeholders
• Under the direction of the leader(s), may be assigned special projects and may lead out on teams and initiatives
• Work is generally focused within a department or local service line
• Provides support of a technical nature including remote meeting management, facilitation of presentations, and management of multimedia needs both by the leader(s) and meeting support
• May be responsible for department day to day operations and goals that relieve and assist the leaders of routine project or advanced administrative duties

Skills

• Department Management
• Calendar Management
• Schedule Management
• Travel and Expense Management
• Scheduling
• Meeting Management
• Outstanding Organizational Abilities
• Answering Telephones
• People Management
• Office Administration
• Organizing

Required Qualifications

• Demonstrated organizational skills and attention to detail
• Demonstrated experience managing schedules, correspondence, remote and in-person meetings
• Demonstrated interpersonal verbal and written communication skills including spelling, punctuation, grammar

Preferred Qualifications

• Experience in an office setting supporting a leader or department
• Experience working in a healthcare setting
• Experience with spreadsheets and presentation software
• Customer service experience
• Travel/expense management
• Strong experience with EPIC

Physical Requirements

• Ongoing need to see and read information, labels, documents, monitors, identify equipment and supplies, and be able to assess customer needs
• Frequent interactions with providers, colleagues, customers, patients/clients and visitors that require verbal communication as well as hearing and understanding spoken information, needs, and issues quickly and accurately
• Manual dexterity of hands and fingers to manipulate complex and delicate supplies and equipment with precision and accuracy, including frequent computer use for typing, accessing needed information, etc.
• For roles requiring driving: Expected to drive a vehicle which requires sitting, seeing and reading signs, traffic signals, and other vehicles

Location

Intermountain Health American Fork Hospital, Intermountain Health Utah Valley Hospital, Provo, Utah

Pay

$22.39 - $34.06 per hour, actual rate dependent upon experience

Schedule

0 scheduled weekly hours (PRN position)

Benefits

We care about your well-being – mind, body, and spirit – which is why we provide our caregivers a generous benefits package that covers a wide range of programs to foster a sustainable culture of wellness that encompasses living healthy, happy, secure, connected, and engaged.