Administrative Coordinator (OFFICE)

About the Role

The Office and Administration Coordinator is a key operational support role responsible for managing office administration, onboarding coordination, employee experience, training logistics, and facility operations. The position serves as a trusted partner to both the People Operations and Operations teams, ensuring smooth day-to-day office functions while creating a professional and welcoming environment for employees, visitors, and business partners.

Qualifications

• A high school diploma or equivalent required
• Additional education in Business Administration, Human Resources, or a related field is preferred
• Experience in office administration, administrative coordination, customer service, or People Operations
• Experience supporting onboarding, office management, or employee engagement activities is preferred
• Strong knowledge of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, and Teams)
• Experience coordinating meetings, events, vendors, or administrative projects
• Ability to maintain confidentiality while handling sensitive employee and business information

Skills

• Office Administration
• Administrative Coordination
• Onboarding Coordination
• Employee Experience
• Customer Service
• Event & Meeting Coordination
• Vendor Management
• Project Coordination
• Documentation Management
• Microsoft Office Suite
• Communication Skills
• Time Management
• Organizational Skills
• Attention to Detail
• Problem Solving
• Multitasking
• Confidentiality
• Team Collaboration
• Inventory Management
• Facility Coordination
• Professionalism
• Adaptability

Requirements

• Manage daily front office operations and maintain a professional workplace environment
• Welcome visitors, candidates, and guests while serving as the primary point of contact
• Cookordinate meetings, interviews, onboarding activities, and company events
• Manage office supplies, vendor communication, deliveries, and facility maintenance requests
• Support People Operations with onboarding logistics and employee engagement initiatives
• Prepare conference rooms and shared workspaces for meetings and events
• Maintain accurate documentation and complete administrative tasks efficiently
• Handle confidential employee and business information with discretion
• Manage multiple priorities while consistently meeting deadlines
• Work independently with a proactive, solution-oriented approach