Administrative Coordinator (NPI Department)

About the role

The Department Administrator supports the quoting and business development teams by managing quote requests, ensuring completeness of documentation, and facilitating communication between internal and external stakeholders.

Responsibilities

• Serve as the point of contact for the quoting department to both internal and external stakeholders.
• Maintain an inbox for new quote requests and initiate the quoting process.
• Ensure completeness of quote requests and provide necessary information to the quote team.
• Enter new quote requests into Salesforce or similar systems for management during the quoting process.
• Acknowledge quote delivery dates to business development and program management teams.
• Create and manage costing sheets and quote cover sheets for customer delivery.
• Handle internal approvals and sign-offs based on the value of the opportunity.
• Support the Business-Win process by attending bid reviews and approval meetings.
• Ensure all assumptions and exceptions are included on coversheets before delivery to customers.
• Perform general administrative duties such as filing and approvals to comply with regulatory requirements.
• Handle export-controlled design documentation according to TT's quality management system procedures.
• Support the company's safety policies and participate in safety training.
• Other duties as assigned.

Qualifications, Skills And Attributes

• High school diploma with 2+ years of administrative or similar experience.
• Excellent written and verbal communication skills.
• Ability to read and analyze various documents and reports.
• Strong grammar, editing, and proofreading skills.
• Proficiency in standard office software, including word processing, spreadsheets, databases, slide presentation tools, internet browsers, email platforms, and business systems software.
• Microsoft Excel proficiency preferred.
• Reasoning ability to solve practical problems and work effectively with a variety of concrete variables.
• Ability to interpret instructions presented in different forms and communicate effectively.
• Ability to self-supervise and manage time effectively.