Administrative Coordinator - Medical House Calls

Inova Health - Medical House Calls is looking for a dedicated Administrative Coordinator to join the team on a part-time day shift. Inova is consistently ranked a national healthcare leader in safety, quality, and patient experience, and is recognized as a top employer in the D.C. metro area and the nation.

Benefits

• Medical, dental, and vision coverage
• Robust team member wellness program
• Retirement: Inova matches the first 5% of eligible contributions starting on your first day
• Tuition and student loan assistance: up to $5,250 per year in education assistance and up to $10,000 for student loans
• Mental health support: 25 mental health coaching or therapy sessions per person, per year, at no cost for team members, their spouses/partners, and children
• Paid time off and paid parental leave

Responsibilities

• Schedules and coordinates arrangements for meetings and special events including facilities, catering, and logistics; makes travel arrangements as needed
• Tracks and monitors department budget, researches variances, creates and maintains spreadsheets, and creates statistical reports
• Prepares and distributes monthly budget reports; assists in preparation of annual budget proposals
• Processes requisitions, invoices, expense reports, prepares check requests, determines appropriate accounting codes, and ensures data entry of appropriate information; responsible for petty cash fund
• Maintains confidential employee records for department staff, processes time sheets, tracks PTO, and serves as a liaison with payroll and Human Resources
• Revises and drafts processes and procedures to support efficient and effective department operations
• Designs, formats, and edits documents and presentations using intermediate and advanced features of MS Office applications (Word, Excel, and PowerPoint)
• Ensures maintenance of hard copy and computer files; builds and maintains databases using Access, Excel, and specialized database applications
• Coordinates schedules of support staff to provide backup for department (meetings, education, and PTO); orients new employees and provides training in department policies and procedures
• May create, maintain, and terminate patient charts in compliance with medical record guidelines; ensures integrity of medical record including patient identification
• Guarantees all chart documents are placed in the chart in preparation for transfer or discharge; returns old medical records to the Medical Record Department at discharge
• Performs additional duties as assigned

Requirements

• 1 year of relevant office or healthcare experience
• High school diploma or equivalent

About Us

We are Inova, Northern Virginia’s leading nonprofit healthcare provider. Our 26,000+ team members provide world-class healthcare to the communities we serve. We support our people at every step with best-in-class facilities and professional development opportunities, striving to shape a more compassionate future for healthcare.