Administrative Coordinator | Materials Sciences Group
for section headings: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule.
We need to include sections only when posting has real specific content. So we need to decide which sections have content.
- About the role: Could be overview description. The overview includes description of PNNL, directorates, etc. That's about the role? Might be considered "About the role". We'll include.
- Responsibilities: definitely present.
- Requirements: Could be qualifications (minimum qualifications). We'll treat as Requirements or Qualifications. The instructions list both Requirements and Qualifications as possible headings. We need to decide which to use. Probably combine? But we can have both if content distinct. The posting has "Minimum Qualifications:" and "Preferred Qualifications:" plus "Experience in planning meetings and coordinating travel". Also "Knowledge of Microsoft Office Suite". That's qualifications. Could split into Requirements (minimum) and Qualifications (preferred). But we have also Skills section maybe for specific skills like Microsoft Office. However we can combine.
We need to avoid filler like "Not Applicable." We'll drop that.
We need to include Benefits: Rockstar Rewards details.
Pay: Salary range given.
Schedule: Onsite presence 5 days a week.
We must not include boilerplate like EEO, drug free workplace, security, etc. Remove those.
We must preserve all substantive information; do not invent or summarize away detail. So we need to keep the details from overview, responsibilities, qualifications, benefits, pay, schedule.
We need to format lists with - for any list of duties/requirements/benefits.
We need to use
for prose.
We must not include markdown fences.
Let's extract content.
Overview (About the role): The paragraph about PNNL core capabilities, directorates, PCSD, MSE, etc. Also mention "The Materials Sciences and Engineering Division ... quest for paradigm shift..." etc. Also mention "PNNL’s fundamental, experimental, and theoretical research provides a knowledge base for the discovery and design of new materials..." That's substantive.
We'll put that in
About the role
then ...
.
Responsibilities: The bullet list after "Responsibilities Include:" plus preceding sentences. We'll include the prose before list as then
- each duty.
List items:
- Serve as a resource for administrative functions regarding procedures, forms, and formats.
- Provide appropriate guidance to staff and visitors on PNNL policies and procedures.
- Coordinate group events and activities; including coordination of all logistics for event/meeting.
- Prepare agendas for staff or team meetings, track action items and follow up on delegated actions.
- Process a high volume of auditable requests, including purchases, requisitions, and travel expense reimbursement.
- Compile approvals and ensure requests are completed in accordance with regulations.
- Initiate and track technical documentation flow, including reports and manuscripts submissions, and maintain a submission tracking system.
- Coordinate domestic and international travel for staff and visitors, including complex immigration scenarios.
- Suggest process improvements and innovations for the Directorate, Division or Group related to the administrative role.
Also earlier sentences: "The individual in this position serves as a central point-of-contact for staff and visitors and therefore is instrumental in promoting the group’s brand and culture. This administrative position primarily provides support to the group’s management team and scientific staff, with ad hoc tasking to support distributed efforts across our organization. The successful applicant will also interact on the group’s behalf with PNNL’s work-based learning representatives, safety representatives, move coordinators, laboratory managers, external collaborators, and sponsors." That's prose; we can include as
before list.
Qualifications: Minimum qualifications and preferred qualifications.
We could have
Qualifications
with Minimum Qualifications: ...
then - for each? Actually it's two options: High school diploma/GED and 6 years relevant experience OR AA degree or higher and 4 years relevant experience. That's a single statement; we can keep as
. Then "Experience in planning meetings and coordinating travel" as maybe a separate bullet? It's under Minimum Qualifications? Actually after the OR line, there's a line: "Experience in planning meetings and coordinating travel". That seems like a separate bullet under Minimum Qualifications? We'll treat as
- .
Then Preferred Qualifications: list of items.
We'll format as
Preferred Qualifications:
then - each.
List:
- Advanced knowledge of Microsoft Office Suite (Excel, PowerPoint, Word, Outlook, OneNote, Teams).
- Ability to work with a service mindset while managing conflicting priorities and deadlines in a fast-paced, high-risk environment.
- Strong written and verbal communication skills.
- Ability to articulate standard policy and procedures to multiple audience levels.
- Experience coordinating project visits, interviews, meetings, conferences, etc.
- Demonstrate strong work ethics and high level of productivity with minimal oversight.
- Knowledge of PNNL financial/business systems and charging guidelines.
We could also have Skills section separate for Microsoft Office etc. But we already have qualifications covering that. The instruction includes Skills as possible heading; we could put specific skills there. But we already have them under qualifications; we can keep as Qualifications.
Benefits: Rockstar Rewards paragraph: list many benefits. We'll make
Benefits
then maybe then
- each benefit.
Benefits list: medical insurance, dental insurance, vision insurance, robust telehealth care options, several mental health benefits, free wellness coaching, health savings account, flexible spending accounts, basic life insurance, disability insurance*, employee assistance program, business travel insurance, tuition assistance, relocation, backup childcare, legal benefits, supplemental parental bonding leave, surrogacy and adoption assistance, and fertility support. Employees are automatically enrolled in our company-funded pension plan* and may enroll in our 401 (k) savings plan with company match*. Employees may accrue up to 120 vacation hours per year and may receive ten paid holidays per year. Research Associates excluded.All benefits are dependent upon eligibility.
We'll need to keep the asterisks maybe. We'll keep as text.
Pay: Minimum Salary USD $28.13/Hr. Maximum Salary USD $41.06/Hr. Also note about pay range. We'll put
Pay
then ...
.
Schedule: "This position is based in Richland, WA and requires an onsite presence 5 days a week." We'll put Schedule
then ...
.
We must not include sections like About PNNL (that's similar to About the role). We already have About the role covering overview; we could also include About PNNL as separate but it's overlapping. The instruction says use headings like About the role, Responsibilities, etc. So we stick to those.
We must not include filler like "Not Applicable." We'll drop that.
We must not include application instructions, cookie/navigation/legal/EEO etc. Remove those.
Now produce HTML fragment.
Let's craft.
We'll start with About the role
then ...
.
Overview text: Need to copy exactly? We must preserve all substantive information; not invent or summarize away detail. So we need to include the overview paragraph(s) as is, but we can combine into one maybe multiple sentences. Ensure we keep all details.
Overview paragraph:
"Overview At PNNL, our core capabilities are divided among major departments that we refer to as Directorates within the Lab, focused on a specific area of scientific research or other function, with its own leadership team and dedicated budget. Our Science & Technology directorates include National Security, Earth and Biological Sciences, Physical and Computational Sciences, and Energy and Environment. In addition, we have an Environmental Molecular Sciences Laboratory, a Department of Energy, Office of Science user facility housed on the PNNL campus. The Physical and Computational Sciences Directorate's (PCSD’s) strengths in experimental, computational, and theoretical chemistry and materials science, together with our advanced computing, applied mathematics and data science capabilities, are central to the discovery mission we embrace at PNNL. But our most important resource is our people—experts across the range of scientific disciplines who team together to take on the biggest scientific challenges of our time. The Materials Sciences and Engineering Division in the Department of Energy’s Basic Energy Sciences supports PNNL research that explores the origin of macroscopic material behaviors and their fundamental connections to atomic, molecular, and electronic structures. At the core of MSE is the quest for a paradigm shift for the deterministic design and discovery of new materials with novel structures, functions, and properties. To accomplish this goal, the portfolio stresses the need to probe, understand, and control the interactions of phonons, photons, electrons, and ions with matter to direct and control energy flow in materials systems over multiple time and length scales. PNNL’s fundamental, experimental, and theoretical research provides a knowledge base for the discovery and design of new materials with novel structures, functions, and properties covering a broad range of materials, from bio-inspired nanomaterials to thin oxide films"
We need to keep that exactly. We'll put inside
.
Now Responsibilities: We'll have
Responsibilities
then preceding sentences: "The Physical Sciences Division within the Integrated Discovery Sciences Directorate (IDSD) seeks a highly motivated and dedicated individual to provide administrative support to our Materials Sciences Group. The individual in this position serves as a central point-of-contact for staff and visitors and therefore is instrumental in promoting the group’s brand and culture. This administrative position primarily provides support to the group’s management team and scientific staff, with ad hoc tasking to support distributed efforts across our organization. The successful applicant will also interact on the group’s behalf with PNNL’s work-based learning representatives, safety representatives, move coordinators, laboratory managers, external collaborators, and sponsors. This Position Offers Diverse Range Of Responsibilities. The Administrator Chosen For It Will Need To Be Flexible, Organized, And Able To Prioritize Tasks To Meet Established Deadlines."
Then
- each duty.
Now Qualifications:
Qualifications
then Minimum Qualifications: High school diploma/GED and 6 years of relevant experience in an administrative environment -OR-AA degree or higher and 4 years of relevant experience in an administrative environment
then maybe Experience in planning meetings and coordinating travel
or - Experience in planning meetings and coordinating travel
. We'll do - Experience in planning meetings and coordinating travel
.
Then Preferred Qualifications:
then - each.
Now Benefits:
Benefits
then maybe then
- each benefit.
We need to keep the asterisks and note about Research Associates excluded etc.
We'll list each benefit as separate
- . Might be long but okay.
Benefits list:
- medical insurance
- dental insurance
- vision insurance
- robust telehealth care options
- several mental health benefits
- free wellness coaching
- health savings account
- flexible spending accounts
- basic life insurance
- disability insurance*
- employee assistance program
- business travel insurance
- tuition assistance
- relocation
- backup childcare
- legal benefits
- supplemental parental bonding leave
- surrogacy and adoption assistance
- fertility support
- Employees are automatically enrolled in our company-funded pension plan* and may enroll in our 401 (k) savings plan with company match*.
-
for prose. We must not include markdown fences. Let's extract content. Overview (About the role): The paragraph about PNNL core capabilities, directorates, PCSD, MSE, etc. Also mention "The Materials Sciences and Engineering Division ... quest for paradigm shift..." etc. Also mention "PNNL’s fundamental, experimental, and theoretical research provides a knowledge base for the discovery and design of new materials..." That's substantive. We'll put that in
About the role
then...
. Responsibilities: The bullet list after "Responsibilities Include:" plus preceding sentences. We'll include the prose before list asthen
- each duty.
List items:
- Serve as a resource for administrative functions regarding procedures, forms, and formats.
- Provide appropriate guidance to staff and visitors on PNNL policies and procedures.
- Coordinate group events and activities; including coordination of all logistics for event/meeting.
- Prepare agendas for staff or team meetings, track action items and follow up on delegated actions.
- Process a high volume of auditable requests, including purchases, requisitions, and travel expense reimbursement.
- Compile approvals and ensure requests are completed in accordance with regulations.
- Initiate and track technical documentation flow, including reports and manuscripts submissions, and maintain a submission tracking system.
- Coordinate domestic and international travel for staff and visitors, including complex immigration scenarios.
- Suggest process improvements and innovations for the Directorate, Division or Group related to the administrative role.
Also earlier sentences: "The individual in this position serves as a central point-of-contact for staff and visitors and therefore is instrumental in promoting the group’s brand and culture. This administrative position primarily provides support to the group’s management team and scientific staff, with ad hoc tasking to support distributed efforts across our organization. The successful applicant will also interact on the group’s behalf with PNNL’s work-based learning representatives, safety representatives, move coordinators, laboratory managers, external collaborators, and sponsors." That's prose; we can include as
before list. Qualifications: Minimum qualifications and preferred qualifications. We could have
Qualifications
withMinimum Qualifications: ...
then- for each? Actually it's two options: High school diploma/GED and 6 years relevant experience OR AA degree or higher and 4 years relevant experience. That's a single statement; we can keep as
. Then "Experience in planning meetings and coordinating travel" as maybe a separate bullet? It's under Minimum Qualifications? Actually after the OR line, there's a line: "Experience in planning meetings and coordinating travel". That seems like a separate bullet under Minimum Qualifications? We'll treat as
- .
Then Preferred Qualifications: list of items.
We'll format as
Preferred Qualifications:
then- each.
List:
- Advanced knowledge of Microsoft Office Suite (Excel, PowerPoint, Word, Outlook, OneNote, Teams).
- Ability to work with a service mindset while managing conflicting priorities and deadlines in a fast-paced, high-risk environment.
- Strong written and verbal communication skills.
- Ability to articulate standard policy and procedures to multiple audience levels.
- Experience coordinating project visits, interviews, meetings, conferences, etc.
- Demonstrate strong work ethics and high level of productivity with minimal oversight.
- Knowledge of PNNL financial/business systems and charging guidelines.
We could also have Skills section separate for Microsoft Office etc. But we already have qualifications covering that. The instruction includes Skills as possible heading; we could put specific skills there. But we already have them under qualifications; we can keep as Qualifications.
Benefits: Rockstar Rewards paragraph: list many benefits. We'll make
Benefits
thenmaybe then
- each benefit.
Benefits list: medical insurance, dental insurance, vision insurance, robust telehealth care options, several mental health benefits, free wellness coaching, health savings account, flexible spending accounts, basic life insurance, disability insurance*, employee assistance program, business travel insurance, tuition assistance, relocation, backup childcare, legal benefits, supplemental parental bonding leave, surrogacy and adoption assistance, and fertility support. Employees are automatically enrolled in our company-funded pension plan* and may enroll in our 401 (k) savings plan with company match*. Employees may accrue up to 120 vacation hours per year and may receive ten paid holidays per year. Research Associates excluded.All benefits are dependent upon eligibility.
We'll need to keep the asterisks maybe. We'll keep as text.
Pay: Minimum Salary USD $28.13/Hr. Maximum Salary USD $41.06/Hr. Also note about pay range. We'll put
Pay
then...
. Schedule: "This position is based in Richland, WA and requires an onsite presence 5 days a week." We'll putSchedule
then...
. We must not include sections like About PNNL (that's similar to About the role). We already have About the role covering overview; we could also include About PNNL as separate but it's overlapping. The instruction says use headings like About the role, Responsibilities, etc. So we stick to those. We must not include filler like "Not Applicable." We'll drop that. We must not include application instructions, cookie/navigation/legal/EEO etc. Remove those. Now produce HTML fragment. Let's craft. We'll start withAbout the role
then...
. Overview text: Need to copy exactly? We must preserve all substantive information; not invent or summarize away detail. So we need to include the overview paragraph(s) as is, but we can combine into onemaybe multiple sentences. Ensure we keep all details. Overview paragraph: "Overview At PNNL, our core capabilities are divided among major departments that we refer to as Directorates within the Lab, focused on a specific area of scientific research or other function, with its own leadership team and dedicated budget. Our Science & Technology directorates include National Security, Earth and Biological Sciences, Physical and Computational Sciences, and Energy and Environment. In addition, we have an Environmental Molecular Sciences Laboratory, a Department of Energy, Office of Science user facility housed on the PNNL campus. The Physical and Computational Sciences Directorate's (PCSD’s) strengths in experimental, computational, and theoretical chemistry and materials science, together with our advanced computing, applied mathematics and data science capabilities, are central to the discovery mission we embrace at PNNL. But our most important resource is our people—experts across the range of scientific disciplines who team together to take on the biggest scientific challenges of our time. The Materials Sciences and Engineering Division in the Department of Energy’s Basic Energy Sciences supports PNNL research that explores the origin of macroscopic material behaviors and their fundamental connections to atomic, molecular, and electronic structures. At the core of MSE is the quest for a paradigm shift for the deterministic design and discovery of new materials with novel structures, functions, and properties. To accomplish this goal, the portfolio stresses the need to probe, understand, and control the interactions of phonons, photons, electrons, and ions with matter to direct and control energy flow in materials systems over multiple time and length scales. PNNL’s fundamental, experimental, and theoretical research provides a knowledge base for the discovery and design of new materials with novel structures, functions, and properties covering a broad range of materials, from bio-inspired nanomaterials to thin oxide films" We need to keep that exactly. We'll put inside
. Now Responsibilities: We'll have
Responsibilities
thenpreceding sentences: "The Physical Sciences Division within the Integrated Discovery Sciences Directorate (IDSD) seeks a highly motivated and dedicated individual to provide administrative support to our Materials Sciences Group. The individual in this position serves as a central point-of-contact for staff and visitors and therefore is instrumental in promoting the group’s brand and culture. This administrative position primarily provides support to the group’s management team and scientific staff, with ad hoc tasking to support distributed efforts across our organization. The successful applicant will also interact on the group’s behalf with PNNL’s work-based learning representatives, safety representatives, move coordinators, laboratory managers, external collaborators, and sponsors. This Position Offers Diverse Range Of Responsibilities. The Administrator Chosen For It Will Need To Be Flexible, Organized, And Able To Prioritize Tasks To Meet Established Deadlines." Then
- each duty.
Now Qualifications:
Qualifications
thenMinimum Qualifications: High school diploma/GED and 6 years of relevant experience in an administrative environment -OR-AA degree or higher and 4 years of relevant experience in an administrative environment
then maybeExperience in planning meetings and coordinating travel
or- Experience in planning meetings and coordinating travel . We'll do
- Experience in planning meetings and coordinating travel . Then
- each.
Now Benefits:
Benefits
thenmaybe then
- each benefit. We need to keep the asterisks and note about Research Associates excluded etc. We'll list each benefit as separate
- . Might be long but okay. Benefits list: - medical insurance - dental insurance - vision insurance - robust telehealth care options - several mental health benefits - free wellness coaching - health savings account - flexible spending accounts - basic life insurance - disability insurance* - employee assistance program - business travel insurance - tuition assistance - relocation - backup childcare - legal benefits - supplemental parental bonding leave - surrogacy and adoption assistance - fertility support - Employees are automatically enrolled in our company-funded pension plan* and may enroll in our 401 (k) savings plan with company match*. -
Preferred Qualifications:
then
- each duty.
Now Qualifications:
- each benefit.
Benefits list: medical insurance, dental insurance, vision insurance, robust telehealth care options, several mental health benefits, free wellness coaching, health savings account, flexible spending accounts, basic life insurance, disability insurance*, employee assistance program, business travel insurance, tuition assistance, relocation, backup childcare, legal benefits, supplemental parental bonding leave, surrogacy and adoption assistance, and fertility support. Employees are automatically enrolled in our company-funded pension plan* and may enroll in our 401 (k) savings plan with company match*. Employees may accrue up to 120 vacation hours per year and may receive ten paid holidays per year. Research Associates excluded.All benefits are dependent upon eligibility.
We'll need to keep the asterisks maybe. We'll keep as text.
Pay: Minimum Salary USD $28.13/Hr. Maximum Salary USD $41.06/Hr. Also note about pay range. We'll put
- each.
List:
- Advanced knowledge of Microsoft Office Suite (Excel, PowerPoint, Word, Outlook, OneNote, Teams).
- Ability to work with a service mindset while managing conflicting priorities and deadlines in a fast-paced, high-risk environment.
- Strong written and verbal communication skills.
- Ability to articulate standard policy and procedures to multiple audience levels.
- Experience coordinating project visits, interviews, meetings, conferences, etc.
- Demonstrate strong work ethics and high level of productivity with minimal oversight.
- Knowledge of PNNL financial/business systems and charging guidelines.
We could also have Skills section separate for Microsoft Office etc. But we already have qualifications covering that. The instruction includes Skills as possible heading; we could put specific skills there. But we already have them under qualifications; we can keep as Qualifications.
Benefits: Rockstar Rewards paragraph: list many benefits. We'll make
- for each? Actually it's two options: High school diploma/GED and 6 years relevant experience OR AA degree or higher and 4 years relevant experience. That's a single statement; we can keep as