Administrative Coordinator - Inspections

Job Responsibilities

• Schedule inspection appointments and coordinate technician calendars.
• Communicate with customers by phone and email to schedule services and answer questions.
• Help customers set up recurring inspection schedules throughout the year.
• Cookordinate with subcontractors when needed.
• Share work orders, updates, and important information with technicians and supervisors.
• Maintain accurate records using company software and Microsoft Office programs.
• Assist with inspection reports, billing, invoices, and customer documentation.
• Support project managers with setting up new jobs, scheduling, invoicing, and collections.
• Keep job files organized and ensure projects continue moving forward.
• Assist with reports, licensing requirements, and other administrative projects.
• Perform other administrative duties as needed.

Job Qualifications

• Experience with scheduling or coordinating appointments is required.
• Previous administrative, office support, customer service, dispatch, or scheduling experience is preferred.
• Experience in the fire protection or construction industry is helpful but not required.
• Comfortable using Microsoft Outlook, Word, Excel, and learning new computer programs.
• Strong communication and customer service skills.
• Excellent organizational and time management skills with the ability to manage multiple priorities.
• Detail-oriented, dependable, and able to work well in a team environment.
• Friendly and professional when interacting with customers and coworkers.
• Must be able to pass a post-offer background check and drug screen.

Pay

The salary range for this position is $20.00-$26.00 per hour depending on experience.