Administrative Coordinator III

About the Role

Assists with information maintenance and distribution by drafting presentations, detailed correspondence, and reports. Maintains workflow by assisting in the resolution of routine and non-routine requests and issues from department managers on an ad-hoc basis. Assists with event coordination and execution, and starts to apply data maintenance and management.

Responsibilities

• Pursues effective peer relationships within and across teams to obtain and share resources and information.
• Listens to, addresses, and seeks performance feedback; acts as an informal resource for less experienced team members.
• Actively seeks new relevant knowledge and skills based on strengths and weaknesses; reviews others' work to help others learn.
• Adapts to change, challenges, and feedback with minimal guidance; demonstrates flexibility in work.
• Assesses and responds to the needs of others to support completion of work tasks.
• Follows instructions to complete routine and non-routine work assignments with limited supervision.
• Collaborates with others to recommend appropriate solutions for routine and non-routine issues; escalates complex issues; communicates progress and information.
• Supports the completion of priorities, deadlines, and expectations.
• Identifies and speaks up for ways to address improvement opportunities within one's team.
• Assists with information dissemination by drafting presentations, handouts, reports/spreadsheets, graphics, status reports, resource management reports, and other deliverables.
• Writes detailed correspondence (e.g., letters, reports, confidential documents) to staff and managers.
• Maintains the integrity of department files by labeling, sorting, and organizing documents.
• Utilizes basic software and databases to retrieve required information.
• Assists in resolving non-routine and routine requests and issues from department managers.
• Maintains inventory control and stocks department office supplies, equipment, and employee work environment resources.
• Receives, screens, and refers standard incoming and outgoing emails, calls, and visits to the appropriate staff member.
• Inputs and edits routine and non-routine time cards.
• Assists in the execution of new staffing onboarding activities when necessary.
• Coordinates and calendars meetings for directors and their direct teams.
• Supports meeting facilitation through PowerPoint presentation coordination, taking notes, ensuring equipment works, and ordering food when appropriate.
• Finds and books meeting rooms appropriate for the audience and meeting objectives.
• Arranges small-scale events and plans standard travel arrangements for department head and/or staff members.
• Provides on-site coordination for standard issues and obtains necessary audio-visual equipment, conference rooms, and catering for events.
• Distributes agendas and takes meeting minutes.
• Leverages working knowledge of department data and documentation retention policies.
• Inputs, compiles, organizes, validates, tracks, and maintains data integrity, performing standard data analyses.
• Formats straightforward graphs, spreadsheets, and reports.

Qualifications

• Minimum one (1) year of experience in Communications, Business, Health Care, or a directly related field.
• High School Diploma or GED, or equivalent AND minimum two (2) years of experience working in a corporate or business office environment OR Minimum three (3) years experience working in a corporate or business office environment.

Preferred Qualifications

• Associate's degree in Communications, Business, Health Care, or related field.

Skills

• Ambiguity/Uncertainty Management
• Attention to Detail
• Business Knowledge
• Communication
• Critical Thinking
• Cross-Group Collaboration
• Decision Making
• Dependability
• Diversity, Equity, and Inclusion Support
• Drives Results
• Facilitation Skills
• Health Care Industry Knowledge
• Influencing Others
• Integrity
• Learning Agility
• Organizational Savvy
• Problem Solving
• Short- and Long-term Learning & Recall
• Teamwork
• Topic-Specific Communication
• Computer Literacy
• Customer Experience
• Data Entry
• Interpersonal Skills

Location and Schedule

Primary Location: California, Baldwin Park, Baldwin Park Hospital
Scheduled Weekly Hours: 1
Shift: Day
Workdays: Mon, Tue, Wed, Thu, Fri, Sat, Sun
Working Hours Start: 04:00 AM
Working Hours End: 12:30 PM
Job Schedule: Per Diem
Job Type: Standard
Worker Location: Onsite

Pay

$27.83 - $36.01 / hour