Administrative Coordinator II - Public Safety

General Summary Of Position Under the direction of the Associate Vice Chancellor/Director or designee, the Administrative Coordinator performs complex and varied duties associated with the coordination of departmental administrative functions. Major Responsibilities Participate in the planning and organization of all office functions; including budgeting, policies, procedures, and procurementCompile budget information, support department accounting, and assist with all fiscal projectsMonitor the disbursement of funds to determine appropriateness of expenditures and compliance within budgetCoordinate travelPerform complex and varied executive/administrative functions which require a high degree of independent actionDesign and produce graphics using a variety of software applicationsTrain staff in both basic and enhanced use of software applicationsOversee, train, and monitor clerical staffMaintain confidentiality and safeguard department records regarding employee job descriptions, performance appraisals, and other sensitive informationSet priorities and procedures for accomplishing tasks, assign and coordinate support staff activities, and manage the work flow of the departmentRespond to emergencies, independently prioritize activities in the absence of the department heads, and effectively coordinate other resources when necessaryAct as a liaison and respond to the requests of constituent groups, senior leadership, and employees within the organizationPerforms other duties as required. Required Qualifications Bachelor of Science degree in a related field, or equivalent experience1-3 years of experience in executive/administrative coordination, or related experienceExcellent word processing and spreadsheet skillsStrong grammar, spelling, and oral and written communication skills requiredDemonstrated the ability to organize and manage a complex office environment with minimal supervisionDemonstrated initiative and independent judgment in organizing and completing projects. Preferred Qualifications Previous experience working in a law enforcement or public safety administrative role.Experience with payroll processing or timekeeping, specifically PeopleSoft. The University of Massachusetts Chan Medical School welcomes all qualified applicants and complies with all state and federal anti-discrimination laws.