Administrative Coordinator II - Columbia

Job Responsibilities

• Maintain appointment calendar, coordinate meetings, and prepare and distribute meeting materials.
• Prepare internal and external written communications; transcribe, edit, and assign deadlines for a variety of written materials including but not limited to executive summaries, letters, briefing materials, and communications.
• Provide logistical support for daily activities.

About Us

The Office of Statewide Workforce Development (OSWD) drives high-impact initiatives that connect talent with opportunity across the state in coordination with all the partners of the Coordinating Council for Workforce Development (CCWD).

Key Skills

• Executive Presence
• High-Stakes Communication
• End-to-End Event Coordination
• Project Management
• Research & Data Analysis
• Complex Calendar Management
• Meeting Logistics
• Travel Coordination
• Office Management

Job Description

Are you a sharp, proactive, and deeply organized professional ready to operate at the center of statewide workforce strategy? Are you an organized and proactive professional ready to support executive leadership and drive impactful initiatives? If you possess flawless executive presence, sharp problem-solving instincts, and the ability to turn chaotic schedules into organized success, we want you on our team.

Key Responsibilities

• Administrative Support:
• Maintain appointment calendar, coordinate meetings, and prepare and distribute meeting materials.
• Prepare internal and external written communications; transcribe, edit, and assign deadlines for a variety of written materials including but not limited to executive summaries, letters, briefing materials, and communications.
• Provide logistical support for daily activities.
• Office Management:
• First point of contact for inquiries on policies, procedures, or CCWD-related matters.
• Review incoming correspondence and respond appropriately.
• Arrange in-state and out-of-state travel.
• Maintain leave calendar, office supplies, equipment, and furniture needs.
• Attend and participate in professional development and training opportunities.
• Event Planning and Meeting Execution:
• Manage logistics and correspondence for the CCWD meetings and OSWD.
• Aid with specialized and confidential duties.
• Serve as the strategic events lead for programmatic planning and logistical support.
• Provide event briefing materials and develop event scripts, itineraries, and agendas.
• Work with planning and assessment to prepare analysis of event feedback, to include meeting minutes.
• Project Coordination and Support:
• Provide logistical support for projects.
• Aid in facilitating meetings and organizing meeting logistics.
• Identify resources, undertake research projects, and collect and analyze data.

Minimum And Additional Requirements

• An associate or bachelor's degree plus relevant administrative/training experience; OR an equivalent combination of education, training, and experience sufficient to successfully perform the high-level functions of this role.
• Preferred Qualifications: Advanced proficiency in Microsoft Office Suite. Superior writing, editing, and verbal communication skills with a sharp eye for detail. Ability to scan the various funding mechanisms and communicate them to appropriate partners. Proven experience managing multiple complex programs, projects, or large-scale events simultaneously while meeting strict deadlines. Exceptional ability to build collaborative, positive relationships with stakeholders, council members, and diverse populations at all levels of leadership.

Additional Comments

Supplemental questions are considered part of your official application. Please complete the State application to include all current and previous work history and education. A resume will not be accepted nor reviewed to determine if an applicant has met the qualifications for the position.