Administrative Coordinator II

About Company Element U.S. Space & Defense stands at the forefront of testing innovation, serving as a trusted partner to NASA, the U.S. Department of Defense, government agencies, and prominent industry leaders across the space and defense sectors. Founded as NTS Technical Systems, our company brings over 60 years of experience and expertise in handling the most complex projects and programs in the world. From centrifuge testing for the latest Mars rover, vibration testing for the Space Launch System (SLS), to environmental simulations for next-generation missiles, we are the pioneering partner for highly custom, end-to-end testing design and implementation. By advancing our state-of-the-art testing technologies, subject matter expertise, and service to critical missions, Element U.S. Space & Defense has become the go-to partner for ground-breaking industries. What We Offer Growth & Development: Opportunities for professional development and career advancement.A collaborative and innovative work environment.The chance to work on groundbreaking projects that shape the future of space and defense. Benefits Employees are eligible to participate in the benefits offered throughout their availability, including the following: Medical, Dental, Vision, Short- and Long-Term Disability, Life Insurance, Flexible Spending AccountsSeven (7) paid holidays and four (4) paid floating holidays, depending on your hire datePaid Time Off (PTO), accrued biweekly401k with employer match Twelve (12) hours of Paid Volunteer Time Off (PVTO) each yearTuition reimbursement and other employee programsFlexible schedules offered at some of our labs Monthly Lab Bonus plans (Based on position) Salary At EUSSD, compensation is determined through a comprehensive approach that considers candidate qualifications, role responsibilities, market benchmarks, and organizational needs. Pay may vary by location; for this position with potential eligibility for bonuses or commission depending on the role. Summary Provides administrative and clerical support to lab. Relieves department managers and /or staff of standard administrative duties. Organize and coordinate office operations and procedures. Responsible for the efficient and smooth operation of the office space with special emphasis on assisting to provide a productive physical work environment. Job Responsibilities Provides administrative support to Operations Department team to include general clerical tasks, i.e., typing, filing, mailings, Dax, etc.Greets and receives visitors/calls in a professional, courteous, warm, and enthusiastic manner.Escorts customers and foreign nationals around premises.Responsible for set up of meetings and making sure the conference room is prepared to the presenter's request.Places orders for office supplies based on department order forms; maintains adequate supply of basic office supplies, maintains an inventory of supplies for all copiers, fax machines, printers and postage machines and kitchen supplies.Receives and provides notification to appropriate staff members of all deliveries and incoming faxes. Sorts company mail operates postage machines as needed.Coordinates facility issues including equipment service calls and building maintenance.Develop specific spreadsheet templates.Data entry: transcribing from one format to another: measurements, weights, etc.Provides customer with video/pictures in deliverable format.Schedule travel for management.Other duties as assigned. Requirements HS Diploma or GED; AA degree preferred2-4 years of related experienceAble to complete moderately difficult to complex administrative tasksIntermediate understanding of office/clerical processes and proceduresProficient MS Office skills; basic project management skillsAbility to perform recurring work independentlyGood customer service and supportGood communication skills Physical Requirements While performing the duties of this job, the employee is occasionally required to stand; walk; sit; climb stairs; balance; stoop; kneel; crouch or crawl; talk or hear; taste or smell. The employee may occasionally lift and/or move up to 25 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust focus. EEO Policy Statement It is the policy of Element US Space & Defense to offer Equal Employment Opportunity to all individuals without regards to race, creed, ancestry, color, sex, gender identity, sexual orientation, marital status, age, national origin, physical disabilities, pregnancy, childbirth, and related medical conditions. Equal Opportunity Employer M/F/D/V