Administrative Coordinator I - Arts & Sciences

We need to output HTML fragment with sections: headings

for sections like About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. We need to include only sections that have real specific content. We have location, scheduled hours, position summary, job description (duties), working conditions, education required, certifications, work experience, skills, more about this job, education preferred, etc. Also salary range (Pay). Benefits statement present. Schedule? We have scheduled hours 37.5 (maybe schedule). So we can include Schedule section with that info. We must not repeat job title as heading. No Job ID. Remove boilerplate: EEO statement, accommodation, pre-employment screening, questions, etc. Also remove navigation/legal etc. Keep substantive info. We need to preserve all substantive information; do not invent or summarize away detail. So we need to include details like duties list, etc. We need to use

• for any list of duties/requirements/benefits. Use

  for prose. We need headings: maybe About the role (position summary), Responsibilities (job description duties), Requirements (education required, work experience, certifications), Qualifications (maybe preferred qualifications?), Skills, Benefits, Pay, Schedule. We must not create sections with filler like "commensurate with experience". We have actual content. Let's extract: Location: ST. LOUIS, MO 63130 (maybe include in a paragraph under About the role or separate? Not a heading. Could be in About the role paragraph.) Scheduled Hours: 37.5 (Schedule section) Position Summary: This role serves as the primary administrative coordinator for an academic department, while also serving as a member of the Arts & Sciences Administrative Cluster, providing further support for multiple departments and academic units. This role will collaborate in a team environment with fellow Administrative Coordinators as part of the Cluster, as well as working with faculty and students in departmental units, with the end goal of providing support to enable teaching and research endeavors to flourish. Job Description Primary Duties & Responsibilities: list many duties. We need to break into bullet list. Working Conditions: Job Location/Working Conditions: Normal office environment. Ability to travel to various on- and off-campus locations. Typically working at desk or table. Repetitive wrist, hand or finger movement. Equipment: Office equipment. Education: Required Qualifications: High school diploma or equivalent high school certification or combination of education and/or experience. Certifications/Professional Licenses: No specific certification/professional license is required for this position. Work Experience: Administrative (2 Years) Skills: Not Applicable (but we have skills later in preferred? Actually there is a Skills: Not Applicable line under required? Then later under More About This Job: Skills: Computer Applications, Computer Literacy, Detail-Oriented, Interpersonal Communication, Microsoft Access, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Office Procedures, Organizing, Software Program We need to include skills section with actual skills list (the latter). The "Not Applicable" is likely placeholder; we should not include that as content. We'll include the actual skills list from later. Education: Preferred Qualifications: Bachelor's degree Certifications/Professional Licenses: No additional certification/professional licenses unless stated elsewhere in the job posting. Work Experience: No additional work experience unless stated elsewhere in the job posting. Skills: (list as above) Salary Range: $19.29 - $29.91 / Hourly Benefits Statement: Personal Up to 22 days of vacation, 10 recognized holidays, and sick time. Competitive health insurance packages with priority appointments and lower copays/coinsurance. Take advantage of our free Metro transit U-Pass for eligible employees. WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%. Wellness Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more! Family We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered. WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us. For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/ We should keep that benefits info. We need to strip boilerplate like EEO statement, accommodation, pre-employment screening, questions, etc. Now construct HTML. We'll have:

  About the role

  Location: ST. LOUIS, MO 63130. Scheduled Hours: 37.5 per week. This role serves as the primary administrative coordinator for an academic department, while also serving as a member of the Arts & Sciences Administrative Cluster, providing further support for multiple departments and academic units. This role will collaborate in a team environment with fellow Administrative Coordinators as part of the Cluster, as well as working with faculty and students in departmental units, with the end goal of providing support to enable teaching and research endeavors to flourish.

  But we might separate location and schedule into separate paragraphs? Could combine. Better: location and scheduled hours maybe in a short p. Then Responsibilities:

  Responsibilities

  • Support Department Leadership – Schedule meetings; coordinate facilities, computing, and housekeeping; receive questions and inquiries; assist with calendar; assemble tenure and promotion dossiers; organize faculty and postdoc searches.
  • Faculty Support – Provide support for faculty regarding scheduling, travel, and administrative office support; arrange and support faculty meetings.
  • General Office Support – Provide clerical support, including preparing general correspondence, receiving visitors, telephone calls, and email requests, schedule common spaces; maintain department files and records; order office supplies; maintain required inventories.
  • Event Planning – Plan and coordinate all aspects of special events (seminars, conferences, receptions and ceremonies, guest lectures, etc.), including itineraries, reimbursements, travel arrangements and transportation, accommodations, communications, food service, etc.
  • Web/Communication – Maintain content websites; coordinate newsletters, brochures, and other publications; maintain information in course catalogs and school informational resources (e.g. Bulletin); work with other academic departments and programs to share information and coordinate activities.
  • Academic and Student Support – Provide academic and student support, including student and course data management systems, and undergraduate and graduate students support, and provide support to directors of undergraduate and graduate study.
  • Administrative Cluster Support: Provide back-up support as needed for other cluster colleagues; collaborate in a team environment on projects supporting multiple departments/units; attend trainings and job development opportunities as needed; attend university meetings and events as a representative of the cluster and report back to all cluster members regarding relevant information.
  • Perform other duties as assigned.
  Working Conditions maybe part of Responsibilities? Could be its own section "Working Conditions". But we only have headings list: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. Working Conditions not in list; we could fold into Responsibilities or About the role. Probably include in Responsibilities as a bullet? But it's not a duty. Could add a paragraph after responsibilities. But we must not create sections not in list unless we have content. The instruction: "use

  for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule)." It says e.g., meaning those are examples, not exclusive? It says use

  for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). So we can use those headings; we could also add other headings if needed, but better to stick to those. Working Conditions could be placed under Responsibilities or About the role. I'll add a paragraph after responsibilities for Working Conditions. Requirements: include required education, certifications, work experience.

  Requirements

  • High school diploma or equivalent high school certification or combination of education and/or experience.
  • No specific certification/professional license required.
  • Administrative work experience: 2 years.
  Qualifications: maybe preferred qualifications (Bachelor's degree). Also maybe "No additional certification..." etc. We'll put under Qualifications.

  Qualifications

  • Preferred: Bachelor's degree.
  • No additional certification/professional licenses required unless stated elsewhere.
  • No additional work experience required unless stated elsewhere.
  Skills: list the skills.

  Skills

  • Computer Applications
  • Computer Literacy
  • Detail-Oriented
  • Interpersonal Communication
  • Microsoft Access
  • Microsoft Excel
  • Microsoft Office
  • Microsoft Outlook
  • Microsoft PowerPoint
  • Microsoft Word
  • Office Procedures
  • Organizing
  • Software Program
  Benefits: we have benefits statement.

  Benefits

  Up to 22 days of vacation, 10 recognized holidays, and sick time. Competitive health insurance packages with priority appointments and lower copays/coinsurance. Free Metro transit U-Pass for eligible employees. WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%. Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more. 4 weeks of caregiver leave to bond with a new child; family care resources for continued childcare needs; adult care resources available. WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years of employment. For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/

  Pay: salary range.

  Pay

  $19.29 - $29.91 per hour.

  Schedule: scheduled hours.

  Schedule

  37.5 hours per week.

  We also need to include location maybe in About the role paragraph. We must not repeat job title as heading (we didn't). No Job ID. We must not include boilerplate like EEO statement, accommodation, pre-employment screening, questions, etc. We removed those. Check that we didn't inadvertently include any filler like "Not Applicable". We omitted that. Check that we preserved all substantive information: location, scheduled hours, position summary, duties list, working conditions (we omitted? we didn't include working conditions explicitly. We need to include working conditions somewhere. It's substantive. We could add a short paragraph under Responsibilities or About the role. Let's add a paragraph after responsibilities: "Working Conditions: Normal office environment; ability to travel to various on- and off-campus locations; typically working at desk or table; repetitive wrist, hand or finger movement; equipment: office equipment." We'll add as a

  after the responsibilities list. Make sure not to create a heading for Working Conditions (not in list). So we just add a paragraph. Now check if any other substantive info: "The above statements are intended to describe the general nature and level of work performed by people assigned to this classification..." that's boilerplate generic; we can drop. "Management