ADMINISTRATIVE COORDINATOR - GENERAL CLERK 3 - Shipping, Receiving and Inventory Administrator

About the role

Shipping & Receiving supports SwRI operations by coordinating inbound and outbound shipments, receiving materials, maintaining shipping documentation, supporting inventory activities, and ensuring accurate records for domestic and international transportation requirements.

Responsibilities

• Support Shipping/Receiving, Inventory, and Warehouse functions through advanced, accurate administrative work.
• Ensure smooth daily operations by maintaining organized documentation, records, and workflow systems.
• Serve as a reliable communication link between supervisors, internal customers, and cross-functional teams.
• Improve departmental efficiency by identifying process gaps and implementing practical administrative improvements.
• Provide high-quality administrative support that enables leadership to focus on operational and strategic priorities.
• Process and maintain shipping, receiving, tracking, and departmental documentation.
• Enter and update information in applicable SwRI systems, spreadsheets, and tracking tools.
• Assist with Shipping Request Forms, receiving documentation, package records, and internal requests.
• Communicate with employees, carriers, vendors, and other departments regarding shipment or receiving status.
• Maintain electronic and physical files and provide general administrative support to Shipping & Receiving leadership and staff and other tasks as assigned by the manager.

Requirements

• High school diploma or equivalent.
• Shift work required.
• 6 years of administrative, clerical, office support, shipping/receiving, logistics, or related work experience.
• 6 years of experience using Microsoft Office applications, including Outlook, Word, and Excel.
• 6 years of strong organizational and file-management skills, including maintaining and organizing databases, records, and documentation.
• 2 years of accurate data entry and report generation abilities, including formatting documents and processing SwRI forms (invoices, requisitions).
• A valid/clear driver's license is required.
• Applicant selected will be subject to a government security investigation and must meet eligibility requirements for access to classified information.
• Applicant must be a U.S. citizen.

Pay

By joining our team, you will receive an additional $500.00 in your first paycheck (minus applicable taxes).

Job location: San Antonio, Texas