Administrative Coordinator, Frazier Rehab Institute, Pediatric NeuroRecovery, 8a-4:30p

Job Description

The Administrative Coordinator performs routine clerical and reception duties, coordinates meetings and appointments, and ensures office areas are stocked and equipment in working order. They coordinate and perform a range of staff and/or operational support activities, serve as a liaison with other departments, and assist in resolving administrative problems and inquiries.

• Coordinates and performs a range of staff and/or operational support activities
• Serves as a liaison with other departments in the resolution of day-to-day administrative and operational problems
• Screens, prioritizes, and routes telephone calls and assists callers or visitors in any way possible
• Provides general administrative support to members of the department
• Manages and organizes calendars, establishes appointment priorities, schedules and coordinates meetings, events, appointments, and/or other similar activities for supervisors
• Maintains inventory control of office supplies and supervises inventory orders to ensure appropriate supply level
• Serves as a resource for solving problems, answering questions, resolving complaints and concerns, and giving direction regarding policies and procedures

Essential Functions

• Works with manager to ensure efficient operations of department or unit meeting organizational goals for customer service and clinical quality initiatives
• Aids in identifying staffing needs
• Manages and organizes calendars, establishes appointment priorities, schedules and coordinates meetings, events, appointments, and/or other similar activities for supervisors
• Prepares and maintains reports of results, as requested
• Maintains inventory control of office supplies and supervises inventory orders to ensure appropriate supply level
• Serves as a resource for solving problems, answering questions, resolving complaints and concerns, and giving direction regarding policies and procedures

Additional Job Description

• Cross trained to work front reception desk as needed
• Identifies and reports equipment problems which require maintenance or repair
• Completes maintenance request forms, as needed
• Completes special projects as assigned according to established time frames
• Demonstrates commitment to professional growth, department growth and competency
• Participates in departmental/programmatic quality assurance/continuous quality improvement programs to ensure competent and quality delivery of services
• Shares knowledge and actively participates in the professional development of others
• Maintains compliance with all company policies, procedures and standards of conduct
• Complies with HIPAA privacy and security requirements to maintain confidentiality at all times

Job Requirements

• Education: High school diploma or GED/ equivalent (required)
• Bachelor’s degree in any field/discipline (preferred)
• Experience: Minimum of three (3) years administrative or clerical experience, preferably in healthcare setting (required)
• Experience: Experience with database management, marketing/ communication materials preparation, inventory management (preferred)