Administrative Coordinator for the Dean, COAH

Job Summary

The Administrative Assistant supports the Office of the Dean, handling tasks such as adjunct hiring and onboarding, class schedule management, recruitment coordination, report generation, document collection and archiving, and budget maintenance.

Job Responsibilities

• Assisting with Adjunct Hiring and Onboarding across the college.
• Build and modify Class Schedules before Advising and Registration.
• Cook up and manage College of Arts and Humanities recruitment efforts, including music auditions, recruitment events, campus visits, and admissions events.
• Maintain and update school web pages and content.
• Create and print various marketing materials for recruiting and various events.
• Maintain and reporting on both operational and faculty department budgets.
• Collecting and transmitting financial documents according to Accounting Office Procedures.
• Hire and onboarding student worker team members and coordinate professional development sessions.
• Maintain and transmit information regarding Adjunct Payroll, and Faculty Overload and Supplemental pay.
• Fielding questions from students and faculty relating to the College and other requests.

Qualifications

• Bachelor's degree required.
• At least one year of professional experience preferred.
• Experience with Slate or other marketing database is a plus.
• Experience in Fine Arts or Humanities is preferred, or familiarity with Great Books/classical education.
• Experience with social media and web and UX design.
• Computer literacy in the Microsoft Office suite; knowledge of Banner preferred.
• Excellent organizational skills.
• Excellent communication skills.
• Proactive and self-reliant.
• Ability to prioritize and multi-task.
• Ability to effectively collaborate with others.
• Ability to maintain an enthusiastic and professional demeanor.
• Be available for some night and weekend programming.
• Work to further the University's mission.
• Must be able to completely affirm, uphold, and live within the Preamble of Houston Christian University and the Ten Pillars Core Convictions.

Additional Information

Houston Christian University is committed to maintaining a teaching faculty and staff who share an active Christian faith. The Preamble to the By-Laws and the Foundational Documents of the University set forth a statement of belief which each University employee is expected to support and personify. Your submittal of an application for employment indicates your acceptance and affirmation of these statements.